Financial Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Financial Coordinator

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

Under limited supervision, perform financial and budget management duties for the Financial Services Center (FSC). This includes utilizing Ben Financials and other university systems to facilitate purchases, reimbursements, budget reconciliation and transfer of funds. The FSC supports 450+ undergraduate student organizations, oversees the financial administration of undergraduate student government budgets, and two (2) University Life departments, shared among a staff of five. Communicate University and student government policies and procedures to students and departmental staff and ensure the integrity of financial transactions performed within the department. Reports to Associate Director, Finance and Adminstration.

Job Description

Job Responsibilities

• Advise students and staff on relevant University and student government procedures.
• Oversee use of student program cards by University funded student organizations.
• Process financial transactions (including Purchase Orders, Invoice Payments, Payroll, Journal entries and personal reimbursements) via Ben, Accounts Payables and Concur.
• versee ticket sales and other revenue generated by student groups. Prepare reports as requested.
• Serve as the primary staff contact for a subset (75-100) of registered student organizations.
• Assist with payroll process for work-study students when needed.
• Enter data into SAC online, an internal shadow system accessed by students.
• Participate in delivery of financial training and educational programs offered by the FSC each semester.
• Exercise resource stewardship (financial and human resources where applicable) and report known or suspected irregularities to the Business Administrator of the FSC and the Provost's Administrative Affairs office.
• Other duties and responsibilities as assigned.

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Prefer candidate to have some familiarity with Penn financial systems and a background in accounting or financial administration.Seeking candidates who are team-oriented, can work with interruptions, and have an inclusive approach to their work.

Application Requirement 

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.