Events and Outreach Manager (Job ID: 2025-3753)

Overview

Join one of the most influential, most quoted and most trusted think tanks!  

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.  

  

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. 

  

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. 

 

The Global Economy and Development program at Brookings aims to shape the policy debate on how to improve global economic cooperation and fight global poverty and sources of social stress

 

Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of two days of remote work each week.  

 

Please note: This position is included in the staff bargaining unit, Brookings United, affiliated with the IFPTE Local 70 union, and is covered under the terms of the collective bargaining agreement.

Responsibilities

Ready to contribute to Brookings success? 

 

Reporting directly to the Senior Director of Communications, the Events and Outreach Manager works with a communications team and scholars of the Global Economy and Development (Global) program to provide event planning and outreach to maximize the impact of Global’s research, convenings, and projects. This includes managing speakers, space and audio-visual logistics, vendors (e.g., catering, photographer, etc.), budgets, and post-event reporting. The Events and Outreach Manager contributes to Global’s impact goals by maintaining high brand standards, managing important internal and external relationships, and collaborating effectively with colleagues across Brookings.

 

This position will be a one-year termed appointment, subject to extension if funding is available.

 

Event Planning & Execution (70%)

• Oversees all aspects of event planning and execution for all public and select private events, whether in-person or virtual.

• Collaborates effectively with the Global scholars and project teams, Brookings central Office of Communications events and audiovisual staff and represents Global in meetings of all event managers to ensure Global’s events are aligned with overall Brookings event strategy.

• Supports live webinar events and meetings, including prepping speakers, setting up Zoom/Teams, and managing the live webinar through to Q&A; works with program and central communications to live stream or swiftly post the event recording to the website.

• If needed, leads internal and external meeting venue selection and plans site visits. Independently manages relationships with internal and external event vendors. Leads negotiation of contracts with event venues and hotels.

• Manages the creation and compilation of conference materials and event staffing plans; oversees the preparation of speaker packets/run-of-shows, meeting confirmation forms, agendas, and other necessary meeting materials.

• Authors correspondence for event participants.

• Leads stakeholder engagement and audience building efforts for in-person and virtual events, including development of stakeholder outreach lists, creation of targeted invitations, and other promotional tactics.

• Consults closely with Global’s research staff to ensure key needs are met through event offerings.

• Manages and regularly updates the  comprehensive event calendar and schedule in the Global project management system.

• Closes out all events and leads post-event debriefs with Global’s staff or partners on follow-up recommendations, including communications to attendees, speakers, vendors and other stakeholders.

• Actively acquires and pursues knowledge of events industry standards and trends and advises on how best to update Global’s event strategy.

Outreach and Communications (30%)

 

Makes connections between Global’s research agenda and relevant current policy dialogues to strengthen outreach and communications messaging and supports the imple