Administrative Assistant (Senior)

Description

Make a difference! We fight for the rights of people that have disabilities.... JOIN US!

If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying materials, please e-mail: talent@disabilityrightsca.org . 

We encourage those who are D/deaf or Disabled to apply.

Please note resume and cover letter are required. Incomplete applications will not be considered.

APPLICATION DEADLINE:

Open until filled. Applications should be received by September 9, 2025 to be considered for the first round of interviews. Resume and cover letter are required. Incomplete applications will not be considered.

JOB TITLE: Senior Administrative Assistant  

UNIT: External Affairs 

REPORTS TO: External Affairs Manager 

LOCATION: Sacramento / Los Angeles / Hybrid

EMPLOYMENT STATUS:  Non-exempt, Full Time (37.5 hrs.), Regular

SALARY (DOE):  Band 4 ($27.60 – 34.89/hr). We base salary and position offers on experience and an internal equity analysis. 

WHO WE ARE

Disability Rights California (DRC) defends, advances, and strengthens the rights and opportunities of people with disabilities.

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.

DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities, we must address discrimination in all its forms, including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

PURPOSE OF THE JOB

Reporting to the External Affairs Manager, this position provides high-level administrative support to the Public Policy, Communications and Events units and responsible for independently managing projects.

ESSENTIAL FUNCTIONS 

Essential functions are the job responsibilities an employee must be able to perform, with or without reasonable accommodation. Essential functions include:

• Coordinate internal and external meetings, video conference calls, working groups, workshops, and events.
• Provide high level administrative and project support      to External Affairs staff in the Public Policy, Communications and Events      Units.
• Independently develop/transcribe/format/proofread/edit documents, correspondence, forms, reports and charts for complex projects.
• Draft legislative correspondence and position letters for DRC legislative staffs’ review using DRC staff policy analyses of bills.
• Contact legislative offices / connect with vendors to obtain information, set meetings and other follow up as assigned by DRC legislative staff.
• Coordinate accommodation requests for Braille, interpreters, captions and any other disability-related accommodation request, as needed for External Affairs projects and staff.
• Research, coordinate and make arrangements for staff travel.
• Conduct event location search and on-site accessibility checks.
• Employ discretion and protect sensitive and confidential information received and generated.
• Provide onsite logistical and accessibility support for meetings, trainings and events, as needed. 
• Other duties as assigned.

TRAVEL REQUIREMENTS

Ability to travel infrequently for activities, such as training or outreach activities, up to 10% of the time.

WORKING CONDITIONS

The following describes general working conditions and requirements of the job, which can be performed with or without disability related reasonable accommodations. Duties regularly require sitting and using computer equipment and frequent communication on calls. Occasional periods of standing, stooping, kneeling, and crouching. Weights to be lifted and/or moved up to 10 pounds are occasionally encountered. 

Stable and reliable internet connection is required, if working from home. 

Requirements

MINIMUM QUALIFICATIONS Education and Experience High school diploma or general education degree (GED); Five years of progressively responsible administrative experience; or equivalent combination of education and experience. 

Plus:

• Advanced level skills in Microsoft Office Suite in