Administrative Coordinator

Overview

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C. 

 

NRDC is seeking an Administrative Coordinator to work with the Office of General Counsel team in our New York, Washington D.C., San Francisco, or Chicago office. 

POSITION SUMMARY  

The Administrative Coordinator provides administrative and operations support for the Office of General counsel team and team members (“OGC”). OGC is the in-house legal advisor to NRDC and NRDC’s affiliate, the NRDC Action Fund. OGC also advises NRDC’s presence in China – the Beijing Representative Office, and NRDC’s India affiliate, NRDC India Private Limited.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions: 

• Provide administrative and logistical support to assigned teams, per NRDC’s administrative guidelines. This includes, but is not limited to: 
  • Provide budgeting and accounting support, including processing invoices and invoice related inquiries, maintaining contracts, preparing reports, and tracking spend.  
  • Responsible for contract submission and facilitation of institutional processes related to contract approval and vendor set-up.  
  • Manage electronic filing systems and databases related to contracts, invoices and other team files for the assigned team. 
• Assist with intake and allocation of inquiries to the OGC inbox. 
  • Assist with maintaining and updating team SharePoint and other resources. 
  • Support for NRDC and NRDC Action Fund time tracking compliance and reporting. 
  • Assist with development of training materials for staff trainings OGC delivers to NRDC and affiliates. 
  • Assist with business registration, charitable solicitation, and other equivalent processes for NRDC and affiliates. 
  • Assist with board of directors recordkeeping and other internal corporate governance documentation for NRDC and affiliates. 
• Provide administrative and logistical support to assigned team members, per NRDC’s administrative guidelines. This may include, but is not limited to:   
  • Schedule calendar appointments and meetings for individual OGC staff and manage OGC’s department calendar.  
  • Draft, edit, format, or proofread materials, correspondence, reports or presentations. 
  • Create and submit expense reports on behalf of assigned team members; may be asked to book travel and plan associated logistics. 
  • Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking notes, and sending out action items.  
  • Assist with event planning and management, which may require working with external parties, event scheduling, arranging catering, printing, materials preparation, and liaising with Workplace Strategy. 
• Provide support to ensure effective communication, collaboration, and information-sharing within the department and with external institutional partners. 

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s responsibility. Other duties may be assigned.

Qualifications

Minimum Education & Experience:   

• High School Diploma or GED. 
• 1-3 years of relevant work experience. 
• And/or equivalent education or experience. 

Skills, Abilities, Competencies 

• Commitment to NRDC’s mission, values, and DEI principles. 
• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse colleagues, leaders and partners. 
• Demonstrated ability to perform or quickly learn new tasks, systems, and technology. 
• Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and work independently with strong attention to detail. 
• Excellent written and verbal communication skills. 
• Strong problem-solving skills. 
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