Graduate Medical Education Coordinator

Job Summary:

This is a dynamic position within the administrative team dedicated to supporting the fellowship training programs within the Division of Cardiovascular Medicine (CVM) within the Department of Medicine. As part of the team, the incumbent will coordinate with and contribute to the development and implementation of administrative activities to ensure ongoing compliance with the requirements set forth by the accrediting body, ensuring the success and continued growth of our programs and fellow physicians. Primary responsibilities will include data management for the training programs. The incumbent will cross-train, as well as work independently, to assist with management of all aspects of the administrative workflow in alignment with the academic year and reporting cycles. This position will report to the Graduate Medical Education Program Manager and closely collaborate with other members of the education mission, including Program Directors, fellows, faculty, the Department of Medicine education team, and the institutional Graduate Medical Education (GME) office.

Responsibilities:

Coordinates and contributes to the development and implementation of the administrative activities of the residency/fellowship program as outlined in the accreditation program requirements and other regulatory agencies. Must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's residents/fellows while serving as the primary liaison between the Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. Performs work independently with assignments from the GME Programs Administrator, Department Administrator, or their designee, and in consultation and regular collaboration with the Program Director and the sponsoring institution's Designated Institutional Official (DIO) and Director of Graduate Medical Education.

• 10% Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies
• 40% Contributes to the design, development and implementation of curriculum and evaluations. Schedules evaluations and teaching sessions, and creates and maintains the rotation and call schedules. Maintains accurate records of the curriculum, evaluations, and participation
• 25% Manages workflow components of HR lifecycle functions from recruitment through alumni for residents/fellows
• 15% Serves as a member of the education team or and as the primary contact for the program liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Serves as resource to advise residents/fellows of program/institutional policies and procedures
• 5% Participates in professional opportunities presented by the Institutional GME Office for orientation and annually through the GME retreat, the Program Coordinator Subcommittee, and other opportunities within UW Health and UW-Madison. Shadows GME program administrative reviews one-two times per year
• 5% Identifies, troubleshoots and resolves discrepancies, and processes and tracks resident/fellow and program expenditures and provides reports to department and Institutional GME Office as requested

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Preferably a degree in biological sciences, health care administration, education administration, public health, or related field.

Qualifications:

Required:
- At least 1 year of experience providing administrative support or managing projects
- Knowledge of and proficiency using Microsoft Office programs
- Ability to work independently and in a collaborative team-based environment

Preferred:
- Experience in a healthcare or academic setting
- Experience and knowledge in Accreditation Council for Graduate Medical Education (ACGME