Executive Assistant

AgentSync is a powerful, easy-to-use Compliance as a Service solution, directly integrating regulatory database sources of truth (i.e. NIPR, FINRA) with core business systems (i.e. Salesforce) so we can automate the critical business processes associated with these compliance requirements.

We’re a new-school solution tackling an age-old, ubiquitous problem with smart technology and  automation in a market full of inefficient, high-cost solution options - spreadsheets, manual processes, legacy software, more headcount, outsourcing, etc.

Overview

AgentSync is seeking an exceptional Executive Assistant to serve as a trusted partner and operational backbone for our CEO and Executive Leadership Team (ELT). This is a high-impact role for a senior EA who thrives in complexity, exercises strong judgment, and creates clarity and momentum at the leadership level.

This role goes beyond traditional executive support. The Executive Assistant acts as a force multiplier—integrating priorities, managing executive rhythm, and ensuring disciplined follow-through on the company’s most important work.

This role requires a close, trust-based partnership with the CEO. You will operate with high autonomy and judgment, acting as an extension of the CEO to anticipate needs, filter inputs, and ensure focus remains aligned to the company’s most important priorities.

What you'll do

• Manage complex calendars and travel for the CEO and senior executives across multiple time zones, making real-time prioritization decisions and trade-offs to protect focus and decision-making time
• Coordinate high-impact meetings, executive communications, and information flow across the Executive Leadership Team (ELT)
• Track executive priorities, decisions, and commitments, with authority to intervene, reprioritize, and drive follow-through as needed
• Support executive decision-making by helping frame issues, clarify trade-offs, and translate decisions into action
• Coordinate ELT meetings, strategic offsites, and Board meetings, designing repeatable operating rhythms, agendas, and materials that drive clarity and decision-making
• Design, implement, and continuously improve executive operating systems and rhythms that reduce friction and increase leverage
• Support onboarding and integration of new executive leaders
• Partner with the People team on workplace and facilities coordination, employee engagement activities, and People-related operational tasks that intersect with executive priorities
• Support planning and execution of company events, leadership offsites, and key external engagements
• Help ensure the CEO’s time is consistently aligned to the company’s most important priorities
• Partner with the Executive Leadership Team, ensuring all high-level activities and commitments are executed with focus, discipline, and reliable follow-through.

Your experience

• 7–10+ years of experience supporting senior executives; 5+ years supporting C-level or ELT members
• Experience in fast-paced, high-growth environments (technology, SaaS, or similar)
• Strong executive judgment, emotional intelligence, and discretion
• Exceptional communication skills and ability to influence without authority
• Proven ability to create structure and momentum in ambiguous environments

Why This Role

This role is ideal for a senior Executive Assistant who wants to operate as a true Executive Partner—helping shape how leadership teams operate and enabling executives to focus on what matters most.

Don’t meet every single requirement? 

At AgentSync we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Location

This is a hybrid position and is open to candidates living within 25 miles of our office in RiNo. Candidates for this role will work on our hybrid schedule Tu, Wed., Th. in office, and M, F work from home.

Total Compensation

The following represents AgentSync’s reasonable estimate of the range of possible compen