Executive Logistics Lead

Company Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.
Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Who We Are

We take our mission of protecting the digital way of life seriously. We are relentless in protecting our customers and we believe that the unique ideas of every member of our team contributes to our collective success. Our values were crowdsourced by employees and are brought to life through each of us everyday - from disruptive innovation and collaboration, to execution. From showing up for each other with integrity to creating an environment where we all feel included.

As a member of our team, you will be shaping the future of cybersecurity. We work fast, value ongoing learning, and we respect each employee as a unique individual. Knowing we all have different needs, our development and personal wellbeing programs are designed to give you choice in how you are supported. This includes our FLEXBenefits wellbeing spending account with over 1,000 eligible items selected by employees, our mental and financial health resources, and our personalized learning opportunities - just to name a few!

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work full time from our office with flexibility offered where needed. This setup fosters casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where we all win with precision.

Job Description

Your Career

In this newly created opportunity, we are looking for an extraordinary Executive Logistics Lead, delivering exemplary service in a highly demanding and fast paced environment. You will build and lead a program to focus primarily on executive ground transportation, lodging and associated logistics. Reporting to the Sr. Manager, Executive Protection, you will work closely with the Office of the CEO, Finance, Places, HR, Security, Marketing, Sales and Events. We are seeking a colleague who enjoys working independently but collaboratively in a collegial team environment within a fast-paced and dynamic company. 

Responsibilities:

• Manage relationship with several transportation providers and book all required ground transportation

• Book all travel lodging for a key executive

• Coordinate all activity with the Executive Protection and Office of the CEO personnel, ensuring a seamless client experience.

• Track all spend and performance to plan, addressing abnormalities and upholding the companies T&E policy

• Produce quarterly reports for public filing and assist in the accurate reporting process.

• Ensure confidentiality at every step, following all SOPs and best practice in executing your duties.

• Drive both cost and operational efficiency through the program as it scales, while also continuously innovating.

• Other duties, projects, and initiatives as assigned.

Qualifications

Your Experience 

• Bachelor’s degree required or combination of relatable experience

• 5+ years of professional experience at the executive or personal assistant or executive travel and logistics level in a corporate setting.

• Ability to juggle multiple tasks with superb accuracy.

• Anticipate future needs and prepare accordingly.

• Excellent calendar-management skills and knowledge of today’s most efficient scheduling applications. Household management experience a plus.

• Openness to a wide variety of tasks on the administrative spectrum (pitching in to accomplish any task dealt).

• Prior experience supporting C-level executives.

• Expert proficiency with Apple products, PC, Microsoft Office Suite and Adobe Creative Suite

• Solid business acumen; experience interpreting and applying various policies to the Partners’ personal interests.

• Outstanding verbal and written communications skills; 

• Demonstrated initiative and ability to work in a fast paced, constantly changing environment.

• High degree of integrity and the ability to recognize the requirements of confidentiality.

• Ability to build and maintain outstanding relationships.

• Outstanding organization, decision making, and problem-solving skills.

• Ability to handle