Administrative Assistant - Elem & Alt Ed

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Job Posting Title:

Administrative Assistant - Elem & Alt Ed

    

Job Description:

Responsible for providing administrative secretarial support for the principal; coordinates and supervises general business activities and personnel of the main office. Develops and promotes good community relations among various community and school clientele.

ESSENTIAL PHYSICAL REQUIREMENTS:
• Occasional lifting, five (5) to twenty (20) pounds
• Frequent sitting and standing
• Occasional bending, squatting, reaching, and stooping

    

Position Specific Information (if Applicable):

At VALE (Venture Academy of Leadership and Entrepreneurship), we believe that strong systems and responsive operations are essential to supporting innovative, student-centered learning. The Administrative Assistant to the Principal supports the daily functioning of the school through efficient coordination of schedules, communications, and front office systems. This role also includes key bookkeeping responsibilities such as tracking budgets, processing invoices, and maintaining accurate records in collaboration with the leadership team. As the primary point of contact for students, families, and staff, the Administrative Assistant ensures seamless, timely, and professional support that keeps the school running effectively.

    

Responsibilities:

--- Manage a variety of personnel functions, such as: substitute teachers, staff leaves and leave records, and pay sheets.

--- Maintain proficiency in Taleo, Aesop, Infinite Campus, Kronos, Oracle and other related technologies.

--- Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.

--- Administers first aide to students as the back-up to the Health Assistant.

--- Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc. Actively participates in the school based crisis team.

--- May prepare and distribute a variety of regular and special reports for administration, the district and the state. May maintain the principal's calendar, make appointments, schedule meetings and conferences.

--- May assist in maintaining electronic media. May assist in maintaining overall calendar of school and community events.

--- May develop, evaluate and cross-train the work of support clerical personnel and make routine decisions.

--- Perform other related duties as assigned or requested.

--- Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner. Deal with matters of a highly confidential nature.

--- Coordinate a variety of building and staff activities: beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, on line student check in, etc.

--- Continually look to improve administrative processes.

    

Certifications:

    

Education:

High School or Equivalent (Required)

    

Skills:

Position Type:

Regular

    

Primary Location:

Venture Academy of Leadership and Entrepreneurship

    

One Year Only (Yes or No):

No

 

Scheduled Hours Per Week:

40

 

FTE:

1.00

    

Approx Scheduled Days Per Year:

260 Work Days

• (260 days indicates a year-round position.  Time off [or Off-Track Days] are then granted based on the position.  Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

   

Minimum Hire Rate:

$20.35 USD Hourly

   

Maximum Hire Rate:

$26.92 USD Hourly

   

Full Salary Range:

$20.35 USD - $33.48 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

   

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and