Jr Executive Assistant

Company Description

TuneCore, owned by Believe, is the leading independent development partner for self-releasing artists to build audiences and careers – with technology and services across distribution, publishing administration, and a range of promotional services. Before TuneCore, the only way for artists to sell their music online was by signing with a record label. In 2006, TuneCore democratized the music industry for creators by partnering directly with digital stores and streaming platforms to enable artists at any stage of their career to sell their songs online while retaining 100% of their rights for a low annual flat fee. 

Today, TuneCore offers more than just digital distribution, including best-in-class services like publishing administration, DIY artist education programs, and a range of additional promotional services. The company is home to one of the highest artist revenue-generating music catalogs in the world, paying more than $1.2 million a day to independent, self-releasing artists around the world. 

Join TuneCore as we embark on the next phase of innovation in the music industry and continue to work to make the industry a fairer and more equitable place for all independent artists. 

How We're Different 

TuneCore Music Distribution: 

Helps artists, labels and managers sell their music through Spotify, Apple Music, Amazon Music, Deezer, TikTok and more than 150 download and streaming stores worldwide, while retaining 100 percent of their rights for a low annual flat fee. 

TuneCore Music Publishing Administration: 

Assists songwriters by administering their compositions through licensing, registration, worldwide royalty collections, and placement opportunities in film, TV, commercials, video games and more. 

TuneCore Accelerator: 

TuneCore Accelerator is the powerhouse program built to help artists find new audiences and propel their fandom at each phase of development. The program and its development plans are built by TuneCore and leverage an arsenal of industry-leading services powered by our promotional teams, marketing programs, and innovative products, all designed with one simple objective: drive discovery of your music, build your audience, and promote deeper fan engagement. 

Job Description

Salary range: $50-70k

The tasks and responsibilities of this position include, but are not limited to:

Communication & Scheduling

• Schedule - Manage complex and ever-changing day-to-day schedules of the C-suite via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
• Calendar - Schedules meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, confirm all necessary participants, request and add relevant materials / documents to invites, arrange video call instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties.
• Meetings- Prepare for meetings and appointments by confirming necessary materials / agendas, preparing conference rooms and working directly with IT on audio/visual needs
• Email Correspondence - Correspond with TuneCore and Believe leadership as well as internal and external partners (candidates, vendors, etc.,) on behalf of the Chief Financial and Strategy Officer (CFSO)
• Confidential Information - Handle confidential information meticulously; escalate any required information with discretion, ensure proper and timely follow up on all agenda items
• Proactivity - Ensure CFSO remains organized and on-schedule through proactive, consistent communication throughout the day

Travel

• Travel - Book and prepare comprehensive travel arrangements (for complex international and domestic itineraries) for the Chief Executive Officer (CEO), Chief Revenue Officer (CRO), and CFSO as needed (flights, hotels, visas, car service, reservations, meeting agendas, etc.).

Department Support

• Establish and nourish relationships at very senior levels of Believe maintaining a professional demeanor and ease of access to top executives
• Partner with TuneCore Executive Assistant, Believe Executive Assistants and TuneCore department leaders to align calendars
• Additional ad-hoc departmental and company projects

Financial Management

• Oversee CFSO and departmental expenses submitting all necessary T&E in Expensify in a timely manner
• Reconciling and processing invoices for travel

Qualifications

• At least 2+ years Executive Assistant experience

• Experience supporting C-level executives at medium or small companies

• Experience booking both domestic and international travel for senior-le