Program Coordinator (Global Networks)

Program Coordinator- Global Networks

Reports to: Program Officer, Global Networks

Salary: $23.76/hourly. Grade 1-DC

Anticipated Start Date: May 1, 2024

Apply By: 4/17/2024

Term of Employment: Full-time, Non-Exempt

Base of Designation: Washington, D.C.

Remote Eligible: Remote eligible or Hybrid

Conditional on Funding? Yes

World Learning seeks a Program Coordinator to join the Global Networks team. Working with the Program Manager and Program Officer, the Program Coordinator will make logistical arrangements and provide administrative support for the team's exchange programs, including the US Speaker Program and the Professional Fellows Programs.

Responsibilities

• Arrange program logistics, specifically booking travel, ground transportation, hotels, meeting space, disbursement of per diem for the US Speaker Program;
• Develop prospective program calendars and itineraries and arrange professional appointments;
• Coordinate with contracted visa service company to arrange participants' visas and passports as needed;
• Communicate with participants and the State Department on a daily basis to coordinate travel, obtain necessary documents, and provide required program information;
• Write, prepare and disburse necessary program materials;
• Assist with financial aspects of program arrangements, including per diem requests and receipts, checks for vendors, and invoices, ensuring that all financial transactions are executed in compliance with accounting and procurement procedures and requirements;
• Draft program announcements and program highlights;
• Prepare and maintain program files and databases;
• Author program reports and other writing assignments;
• Manage group travel when needed; and
• Handle other tasks as assigned.

Requirements

Required Experience/Education:

• Minimum education requirement: Bachelor's degree; Minimum number of years of experience required: 1-3 years
  • Equivalent education/experience can substitute for all required qualifications except where there are specific constraints noted, such as a license/certification/registration or eligibility requirements stipulated by a U.S. Government contract.
• Applicants must be authorized to work in the location where this position is offered;

Required Skills:

• Demonstrated accuracy, attention to detail, and organizational ability;
• Have proven strong written skills, including ability to effectively summarize key points and address a diversity of professional subjects;
• Strong oral communication skills in English;
• Computer and internet proficiency, including Excel, Word, PowerPoint and other web-based tools;
• Professional experience with social media tools and platforms preferred;
• Experience with living/studying/working abroad preferred; and
• Foreign language skills desirable.

Required Behaviors/Competencies:

• Strong cross-cultural, communications, and interpersonal skills;
• Be an energetic and strong team player;
• Fosters diverse, equitable and inclusive practices and challenges practices which may be exclusionary.
• Effectively copes with change; able to shift comfortably; decides and acts without having the total picture; comfortably handles risk and uncertainty. Demonstrates the ability to function in unstructured work environments and/or uncertain conditions; and
• Demonstrates a curiosity about World Learning as a whole, with the aim of being able to effectively represent the organization to external audiences commensurate with the position.
• Contribute to an organizational culture of continuous learning through rigorous program monitoring, data tracking, donor and MERL reporting, research and reflection to ensure strong outcomes.
• Contribute to organization's business development targets through ongoing program implementation, funder relationship building, and through other means as directed.

Commitment to fostering diverse, equitable and inclusive practices in program implementation and monitoring practices and challenging practices which may be exclusionary.

Vaccination is strongly recommended for all employees in our U.S. offices except for those receiving medical or religious exemptions. If boosters are subsequently recommended by the Centers for Disease Control and Prevention (CDC) then employees and faculty will be recommended to receive the booster within thirty (30) days of their eligibility.

Benefits

World Learning provides a comp