Administrative Generalist

Grammarly team members in this role must be based in the San Francisco Bay Area and must be able to collaborate in person two days a week.

About Grammarly

Grammarly is the trusted AI assistant for communication and productivity, helping over 40 million people and 50,000 organizations do their best work. Companies like Atlassian, Databricks, and Zoom rely on Grammarly to brainstorm, compose, and enhance communication that moves work forward. Grammarly works where you work, integrating seamlessly with over 500,000 applications and websites. Founded in 2009, Grammarly is No. 7 on the Forbes Cloud 100, one of TIME’s 100 Most Influential Companies, one of Fast Company’s Most Innovative Companies in AI, and one of Inc.’s Best Workplaces.

The Opportunity

TLDR: So many stepping stones!

If you're curious about various roles and want to gain exposure to different operationally rooted career paths, people, and skills, this is your role. While rooted in the Executive Assistant Community, this can be a stepping stone to not only a more permanent role as an EA but also to other operational roles. In short... it’s an opportunity to learn and play an active role in the daily operations of what makes our organization tick.

About the Program

The Early Career Administrative Generalist Program is a two-year experience designed to give emerging professionals broad exposure to administrative, operational, and organizational skill sets. This role provides mentorship, hands-on learning, and access to projects across Grammarly.

Instead of being tied to a single team, you’ll anchor into the Executive Assistant Community, which sits at the heart of our Strategy & Operations team. In this role, you will explore skill tracks — building foundational experience in:

• Project Management – learn how to scope, plan, and track progress on cross-functional initiatives.
• Executive & Team Support – sharpen scheduling, coordination, and prioritization skills.
• Internal Communications – craft concise updates, meeting notes, and announcements.
• Employee Experience & Events – design memorable team events, off-sites, and cultural moments.
• Operations & Tools – master productivity platforms such as (but not limited to) Coda, Asana, Salesforce, Confluence, Slack, Workday, Coupa, Figma, Google Workspace. etc.
• Data & Process Enablement – gain exposure to light analytics, dashboards, and workflow optimization.
• Relationship Development and Management - build new relationships across the business and with the leadership team to be seen as a trusted partner.

The program is intentionally designed as a launchpad: at the end of two years, participants transition into a full-time role within Grammarly in operations, people, marketing, or another path that aligns with their skills and interests. 

What You’ll Do

• Provide high-quality administrative support (calendar management, scheduling, logistics).
• Draft and distribute communications, summaries, and updates.
• Coordinate internal meetings, workshops, and events with creativity and precision.
• Support cross-functional initiatives by organizing materials, tracking deliverables, and ensuring follow-through.
• Partner with program mentors and peers to reflect on each rotation and build a portfolio of skills.
• Become a trusted partner and resource to executives and teams with which you work
• Lead a “capstone” projects each year showcasing your cumulative experience (examples: onboarding guide, team playbook, event toolkit).

What You’ll Learn

• How modern tech companies scale culture, operations, and efficiency.
• Hands-on skills in productivity and AI native tools.
• Real-world project management, communication, and organizational best practices.
• A broad professional network across functions at Grammarly.
• Clarity about your career direction — with support to transition into a permanent role.

About You

• Bachelor’s degree (any field) or equivalent professional experience.
• 1-4 years of relevant experience (happy to include your cool internships and experience in other roles as part of your experience)
• Highly organized, detail-oriented, and proactive.
• Strong written and verbal communication skills.
• Excited to learn, adaptable to change, and curious about how businesses run.
• Collaborative teammate who thrives in a fast-paced, modern office environment.
• Comfortable with tools like Coda, Google Workspace, Slack (or eager to learn).

Why You’ll Love This Program

• Mentorship and coaching