APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Extension is hiring an Administrative Assistant. The Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; organizing and maintaining information; analyzing data; and providing general office support. This position has a strong focus providing administrative support to the 4H program in Fayette County, PA.

Responsibilities:

• Support daily office activities and administrative processes within the county office

• Greet visitors and provide information; review, respond to, and direct inquiries

• Assist in coordination of meeting/event logistics including scheduling, material preparation, and agendas

• Compose, review, and distribute internal and external communications

• Collect, organize, research, and analyze information and data to prepare reports and summaries

• Create and maintain volunteer/member files and databases (ZSuite, SharePoint, etc.)

• Maintain inventory and order 4H publication supplies

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

• Support and coordinate special events; reserve spaces, prepare materials, coordinate work between teams, and serve as point of contact

• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

• May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

• May train and direct the work of other support staff and wage payroll personnel

This is an 87.5% full-time equivalency (FTE) appointment working 35 hours per week. Full Penn State benefits included. This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

This is a limited term position funded for one year from date of hire with excellent possibility of refunding.

Qualifications:

Minimum requirements for this position include a High School Diploma or General Equivalency Diploma (GED), or an equivalent combination of education and experience. An associate's degree, vocational or technical training is preferred.

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