Student Service Assistant

The Keck School of Medicine of USC, Doctor of Medicine Program, is recruiting a Student Services Assistant to join its dynamic team. This role will provide administrative support and event coordination for the Doctor of Medicine program. Responsibilities include:

• ·       Greet medical students, faculty and staff who contact or visit the Office of Student Affairs. Refer visitors to responsible faculty, staff, or office for assistance.

• ·       Answer office main line and monitor email ensuring timely responses to inquiries or referring as needed.

• ·       Manage the calendars of the Associate Dean for Student Affairs and Assistant Dean for Career Advising, and Director of Student Affairs. Schedule individual meetings for medical students and coordinate department and external meeting participation for Associate/Assistant Deans.

• ·       Assist in coordinating events including commencement, Match Day and Year 1 Orientation. Reserve event location, produce flyer/invitation, and submit orders for catering, rentals and facilities requests. Disseminate event announcements and information.

• ·       Staff department and committee meetings. Take minutes and produce action items.

• ·       Support health clearances and clinical onboarding process for medical students.

The hourly rate range for this position is $22.96 - $28.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Related undergraduate study, Combined experience/education as substitute for minimum education
Minimum Experience: 1 year
Minimum Field of Expertise: Administrative and/or academic support services

                                                  

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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