Administrative Coordinator II (Hybrid) - Professional Liability Program

Scheduled Hours

40

Position Summary

Coordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision.

Job Description

Primary Duties & Responsibilities

• Coordinates staff services, correspondence, envelopes and mail, schedules, programs, and conference calls. Provides general office support including research for clinical and claim related information, request reprint information. Administers/prepares reports, minutes, presentations, lectures and administrative materials. Organizes and maintains claim files, other inquiry files, deposition files and other department files. Maintains and distributes Weekly Trial Schedule.
• Maintains the manual with established departmental policies, procedures and objectives including regulatory procedures for Medicare, reports, and notifications as necessary.
• Answers, triages, and promptly routes to the appropriate person and/or department telephone calls. Assists with telephone problems, works with vendors to establish and verify terms and agreements.  Evaluates and recommends purchasing sources.
• Maintains all department keys, locks, mailboxes, coordinates ordering and distribution of supplies and handles problems concerning material received. Assists with approval of check requests and invoice approval.
• Coordinates outside legal counsel representation for meetings with physicians and patients’ attorney on non-Washington University professional liability matters.
• Schedules and coordinates meetings including:  Medical Professional Liability Committee Meeting, Semi-Annual Reserve Review Meeting, Annual Defense Counsel Seminar, Risk Management Meetings, Quarterly Attorney Reviews, etc.
• Coordinates travel arrangements, including lodging and flights.
• Performs other duties as assigned.

Preferred Qualifications

• Ability to work well with deadlines.
• Ability to work well with others.
• Detail oriented.
• Ability to follow directions.
• Ability to work somewhat independently.
• Some knowledge of medical terminology.
• Ability to recognize priority work.
• Computer software knowledge.
• Working knowledge of WorkDay.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three years of relevant experience.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs an