Senior Payroll Specialist

Description

Position Overview

We are seeking a detail-oriented Senior Payroll Specialist to join our dynamic team in a hybrid role based in Jeffersonville, OH. This position is integral to ensuring the accurate and efficient processing of payroll for both unionized and non-union employees. The role requires expertise in interpreting collective bargaining agreements, maintaining compliance with payroll regulations, and identifying opportunities for process improvement.

This is a unique opportunity for a payroll professional who thrives in a collaborative, fast-paced environment and is eager to contribute to a high-performance team.

Job Details

Job Title: Senior Payroll Specialist

Job Type: Full-Time

Location: Jeffersonville, OH (Hybrid)

Travel: Minimal (0-10%)

Benefits:

• Comprehensive health, dental, and vision coverage
• 401(k) retirement plan with match contribution
• Paid time off and holidays
• Career advancement opportunities

Key Responsibilities:

Payroll Processing & Compliance

• Process payroll for unionized and non-union employees, ensuring accuracy and timeliness, including adjustments for hours worked, overtime, and deductions.
• Interpret and apply collective bargaining agreements to comply with wage scales, benefits, and union regulations.
• Ensure compliance with federal, state, and local payroll laws while maintaining accurate and confidential payroll records.

Collaboration & Reporting

• Partner with HR and Finance teams to reconcile payroll discrepancies and provide payroll metrics.
• Address employee inquiries related to payroll policies promptly and professionally.

System Management & Process Improvement

• Maintain and optimize payroll systems and workflows for greater efficiency.
• Conduct routine audits to identify and resolve discrepancies proactively.
• Update payroll processes in line with union agreements and out-of-jurisdiction work requirements.

Union Payroll Expertise

• Maintain and update union wage package comparisons.
• Process monthly union fringe reports and support trust fund audits.
• Research and resolve discrepancies related to trust fund payments.

Additional Responsibilities

• Stay informed about payroll regulations, industry trends, and labor laws.
• Perform other assigned tasks to support the team while pursuing continuous learning opportunities.

Qualifications

Required:

• 5+ years of payroll experience with a focus on union payroll processes.
• Strong knowledge of payroll software (e.g., Paylocity, Paycom, ADP); experience with Paylocity preferred.
• In-depth understanding of collective bargaining agreements and labor laws.
• Advanced proficiency in Microsoft Excel and Teams.
• Exceptional analytical, organizational, and problem-solving skills.
• Strong verbal and written communication skills.

Preferred:

• Bachelor’s degree in Finance, Accounting, Human Resources, or a related field.

Physical Requirements

• Ability to sit or stand for extended periods and perform repetitive movements such as typing or filing.
• Occasionally lift/move up to 25 pounds.
• Reasonable accommodations will be made for individuals with disabilities.

This job description outlines the essential responsibilities and qualifications for the Senior Payroll Specialist role. Actual duties may vary depending on organizational needs and evolving priorities. We are an equal opportunity employer committed to fostering an inclusive and diverse workplace.