HR Services Coordinator

Why work with YWCA Seattle King Snohomish? YWCA SKS is the region’s largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference. We’re women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you’ll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work – apply today!



What You'll DoThe HR Services Coordinator provides essential support to the Human Resources team in a mission-driven organization committed to empowering women and eliminating racism. This position helps uphold operational excellence and values-aligned service delivery through the coordination of onboarding paperwork, employee milestone recognition, benefits processing, and internal communication systems. With a focus on care, accuracy, and cultural responsiveness, this role supports the employee experience across the agency. YWCA’s Mission is focused on social justice and requires critical thinking through the lens of racism and intersections with poverty. Knowing the core principles of antiracism work and grounding those principles in everyday work are required job skills and core values.  This position is on-site in Seattle with limited ability to work remotely. Some travel between work sites will be required, a personal vehicle is needed.

Expectations of your role:

• Organizational Mail Distribution 
• Establish and document a procedure for receiving, sorting, and disseminating all mail that comes into the Seneca office Headquarters
• May provide short-term backup for the front desk staff
• Ensure time-sensitive documents are routed promptly to appropriate departments.
• Coordinate all outgoing HR mailings
• Staff Engagement 
• Administer the Years of Service Program
• Provide in-person support for planning and hosting staff events (wellness events, open enrollment, staff appreciation, staff trainings)
• Coordinate the return of YWCA equipment when needed
• Track employee milestones and coordinate YWCA’s Anniversary Recognition Program.
• Prepare and distribute recognition materials and communications.
• Maintain accurate records of service anniversaries across the agency. 
• New Employee Paperwork & Onboarding Support
• Create new hire welcome packets and deliver the packets to the new hire’s work location.
• Coordinate completion of new hire forms and required documentation.
• Track onboarding progress and ensure timely collection of I-9s and compliance-related forms.
• Serve as a liaison to hiring managers to support the smooth integration of new employees.
• Administrative Support 
• This role will be responsible for completing the digitization of personnel files
• Be the first point of contact for incoming HR calls
• Create new hire and replacement employee badges
• Complete Verifications of Employment
• Other administrative tasks as assigned 
• Carrier Billing Processing & Benefits Enrollment Audits
• Assist with monthly medical, dental, vision and ancillary benefit invoice reconciliation.
• Work with HR Operations team to address discrepancies and enrollment issues.

Must have's to be successful:

• Proficiency with Windows (8,10, and 11) and Microsoft Teams
• Ability to use office equipment (scanner, shredder)
• Proficiency in Microsoft Excel (formulas) and Microsoft Office Suite.
• 1-2 years’ experience in an administrative position such as Human Resources, Information Technology, employee training, recruiting or similar functional areas
• Work in-person and vehicle travel across Snohomish and King counties – personal vehicle required
• Strong organization for multi-tasking and responding to multiple requests, maintaining multiple schedules, and providing follow-up.
• Analytical and reasoning skills, ability to read and comprehend simple instructions.
• COMPETENCIES:
• Strong troubleshooting skills and the ability to use logical deductions when fixing a problem.
• Ability to communicate and work with other staff, clients, and contractors from a variety of racial, cultural, and economic backgrounds.
• Flex behavior/communication style to build effective and mutually respectful relationships.

Physical Requirements

• The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities