HR Assistant

Overview

The American Enterprise Institute (AEI) seeks a full-time, in-person HR assistant to support the HR and Talent Development program and team while building business and HR skills to work independently and advance professionally in human resources. The person in this role will focus on creating an excellent employee experience by responding to requests, proactively communicating, anticipating needs, and ensuring accuracy in work products. The HR assistant will support and augment the team to ensure continuity in work and projects. The person in this role will be exposed to broad HR programs and collaborate extensively to deliver seamless hire-to-retire services. The work experience and exposure will be shaped by the individual’s desire for growth and business needs, with professional certification opportunities available.

Qualified candidates should submit a resume, cover letter demonstrating their interest in AEI’s mission, academic transcript, and 500-word writing sample on any topic. The anticipated start date for this position is as soon as possible. Soon-to-be graduates are welcome to apply.

Responsibilities

• Broad HR Support (80%)
  • Assist with the administration of broad human resource programs, including compensation, benefits, and leave; discipline; investigations; performance and talent management; recruiting; employee recognition and culture; occupational health and safety; and training and development.
  • Assist with planning, organizing, and executing special events, such as benefits enrollment, wellness programming, organization-wide meetings, employee recognition events, holiday parties, summer picnics, and farewell and retirement celebrations. Purchase gifts for employee milestone events as needed.
  • Assist with onboarding administration through internal HR systems, including ADP and Salesforce.
  • Update and maintain the employee policy handbook.
  • Update, maintain, and distribute employee onboarding materials.
  • Assist with administering our benefits program, including by communicating about organization-wide benefits through Hubspot, entering data for employee benefits enrollments and updates, maintaining records, updating employee benefits files, tracking deadlines for reporting benefits, and preparing and distributing benefits guides and emails.
  • Assist with talent acquisition processes, including scheduling candidate interviews, organizing and distributing interview materials, and obtaining feedback from interviewers.
  • Provide exceptional customer support to ensure the employee and candidate experiences build AEI’s employment brand.
  • Perform related duties based on business needs and the employee’s learning objectives.
• Operations and Administration (20%)
  • Assist with initiatives and projects related to internal operations services.
  • Update internal systems, upload employee records, and maintain databases, including Salesforce, iCIMS, and ADP.
  • Assist with routine and ad hoc data pulls from various systems to display organizational data and insights.
  • Prepare and update process-related documents, educational materials, verification letters, etc.
  • Verify the employment of former employees and interns as needed.
  • Support the chief human resources officer and senior executives with administrative duties and special projects, as needed.
  • Coordinate the team calendar and schedule for internal meetings and employee events.
  • Monitor the team’s inbox and communication channels and coordinate timely responses.

Physical requirements and working conditions at AEI:

• The employee is regularly expected to stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard. This job requires close vision abilities due to computer work.
• The employee must be able to lift up to 30 pounds at times.
• The employee must be able to work in a confined area.
• Moderate noise (e.g., from computers, phone, printers, and light traffic) is expected.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities associated with this position.

Qualifications

• A bachelor’s degree (required)
• 0–2 years of experience (This position is open to entry-level candidates. No prior experience is necessary, but internship experience is preferred.)
• A demonstrated interest in AEI, its mission, and public policy generally
• Strong attention to detail
• Excellent organizational skills for managing schedules, appointments, and resources to ensure optimal quality and time management
• A customer-focused mindset with a collaborative and professional disposition
• Exce