Administrative Coordinator, SCP Professional Training Services

Summary:  

The Child Mind Institute is recruiting an Administrative Coordinator for Professional Training for the School and Community Programs. Breaking down barriers to care, the Professional Training team engages in collaborative relationships with school partners to build on strengths and increase capacity for sustainable access to mental wellness for students. These training programs bring a suite of evidence-based services to prevent and treat student mental health disorders in school and community settings, including a K-12 mental health skill-building curriculum and evidence-based treatment to children and teens struggling with posttraumatic stress, behavior, attention, mood, or learning disorders. 

This role involves providing essential support to two Senior Directors, including managing calendars, coordinating meetings, drafting communications, and organizing materials. The Coordinator will handle a variety of administrative tasks, such as drafting documents, managing forms and applications, coordinating meetings and events, and assisting with financial and clerical accounting. Strong communication and organizational skills are essential, as the role requires interaction with staff, external agencies, and stakeholders. The ideal candidate is detail-oriented, able to work independently, and passionate about supporting youth mental health initiatives. The successful candidate will have the opportunity to participate in the national scaling of professional training, contribute to innovative programming, and collaborate with a dynamic team.

Reporting to two Senior Directors of SCP, this is a full-time, non-exempt hybrid position at the Child Mind Institute headquarters in Midtown New York or San Mateo, CA. 

We’re dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We’ve become the leading independent nonprofit in children’s mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow’s breakthrough treatments. 

The Child Mind Institute is proud to be named a Great Place to Work-Certified company! Our competitive compensation and benefits include medical insurance, 401(k), paid parental leave, dependent care, flexible work schedules, discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website. Child Mind Institute is committed to creating an inclusive culture where all employees feel welcomed and valued.   

Responsibilities:  

• Provide administrative support to two Senior Directors (NY and CA) of School and Community programs, including managing calendars, preparing for and coordinating department meetings, drafting meeting agendas, organizing materials for distribution, confirming attendee availability, and room reservations
• Independently drafts a variety of materials including inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, flyers, requisitions, handbooks, newsletters, brochures, certificates, contracts, and other materials, either from oral instructions or rough drafts. Formats materials to meet program needs.
• Manages the distribution, collection, processing, and evaluation of various forms and applications relevant to assigned tasks. Duplicates and distributes materials as required. Assists in preparing, processing, and maintaining grant information, records, and related materials.
• Plans, schedules, and participates in a range of meetings, workshops, and special events. Sends meeting notices, compiles agenda items and necessary information, and organizes equipment and supplies. Takes, transcribes, and distributes minutes as needed.
• Coordinates and executes financial and clerical accounting tasks as assigned. Works with the Director of Programs to generate budget and financial reports, monitors income and expenditures, and ensures expenses stay within budget limits. Calculates, prepares, and revises accounting and budgetary data, and balances and reconciles accounts and budgets. Assists with budget development and maintenance. Maintains financial and statistical records and files, and processes contracts according to established policies and procedures.
• Engages with staff and external agencies to exchange information, request and provide materials, coordinate activities, and address issues or concerns. Interprets, applies, and explains laws, codes, rules, regulations, policies, and procedures.
• Arranges travel and hotel accommodations and processes rei