Executive Assistant to Chief Commercial Officer

The Tampa Bay Buccaneers vision is to be the premier NFL Franchise both on and off the field that sets the standard in global sports entertainment and embodies the spirit of Tampa Bay. The Buccaneers aim to employ individuals whose professionalism and dedication align with our vision.


Mission
The Tampa Bay Buccaneers organization’s vision is to be the flag-bearer for Tampa Bay past and future, while driving the next generation of NFL culture. The Buccaneers aim to employ individuals whose professionalism and dedication align with our vision.


Position Description
The Executive Assistant (EA) to the Chief Commercial Officer (CCO) is a high-level, pivotal role that provides comprehensive, proactive, and confidential administrative and operational support. This position acts as the strategic partner and "gatekeeper" to the CCO, who oversees all major revenue-generating arms of the team (e.g., Sponsorships, Ticket Sales, Premium Seating, Media/Retail, Marketing and more).


Essential Functions
Executive Support & Calendar Management
• Complex Calendar Ownership: Proactively manage the CCO's dynamic and complex calendar, prioritizing internal staff meetings, critical external partner meetings, league calls, and high-level strategy sessions. Resolve scheduling conflicts and optimize the CCO's time.
• Gatekeeper/Liaison: Serve as the primary point of contact for all internal and external constituencies, including Owners, Team Presidents, League Executives, C-Suite partners, and high-value clients. Filter and prioritize correspondence, phone calls, and visitors.
• Meeting Preparation: Prepare the CCO for all meetings by compiling comprehensive briefing materials, reports, presentations, and necessary follow-up documentation in advance. Attend key meetings to capture decisions, action items, and minutes as required.
Project Management & Administration
• Document Creation: Draft, proofread, and edit confidential correspondence, memos, emails, and reports on behalf of the CCO. Assist in preparing high-quality presentations for executive leadership and Board meetings (often using Microsoft PowerPoint).
• Information Management: Create and maintain a highly organized system for confidential files, records, contracts (related to major commercial deals), and reports, ensuring immediate retrieval and compliance with confidentiality protocols.
• Project Coordination: Assist in tracking and managing follow-up on departmental goals and strategic initiatives, ensuring action items assigned by the CCO to the commercial leadership team are completed on schedule.
Travel and Financial Administration
• Complex Travel Planning: Coordinate all aspects of domestic and potentially international business travel, including flights, accommodations, ground transportation, detailed itineraries, and meeting logistics. Handle last-minute changes with composure and efficiency.
• Expense Management: Process and reconcile expense reports, invoices, and corporate credit card statements accurately and promptly, ensuring compliance with team finance policies.
• Event Coordination: Assist with the planning, coordination, and logistics for internal executive team meetings, external client entertainment events, and large-scale commercial partner meetings or retreats.
Confidentiality and Professionalism
• Discretion: Handle all sensitive and confidential matters—including contract negotiations, revenue figures, personnel issues, and strategic planning—with absolute discretion, professionalism, and integrity.
• Office Culture: Foster a professional, organized, and positive atmosphere in the executive office, collaborating effectively with other Executive Assistants and administrative staff.


Management Responsibilities
This position does not manage employees.
Employee is expected to regularly exercise discretion and independent judgment.


Non-Essential Functions
• Additional duties as assigned by CCO


Skills & Abilities
Strong written and verbal communication skills
Ability to collaborate effectively with cross-functional teams
Effective time and resource management
Strong attention to detail and accuracy
Strong organizational and follow-up skills
Strong service orientation and relationship-building skills
Flexibility in a fast-paced, changing environment
Openness to feedback and continuous improvement


Additional Skills & Abilities
• Ability to learn new software project mgmt tools like Trello, AI, etc.


Experience & Education
• 10 years of experience providing personal and professional support to top-level executives
• Project management experience; training and/or experience with process management programs preferred


Technical Knowledge
Proficie