Program Manager, Infectious Diseases Research

Position: Program Manager, Infectious Diseases Research

Location: Boston, MA

Schedule: Per Diem

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment.  

POSITION SUMMARY:

The Program Manager is responsible for planning and managing the overall execution of research initiatives by the PI, including meeting necessary quality, budget, and timeline targets, and making or recommending operational strategies and/or decisions (with input from study team and PI) in support of achieving research objectives. Key responsibilities include working with the study team to develop protocols and assessment instruments; monitoring study implementation and data quality at study sites; mentoring/co-supervising study team; preparing/assisting in the development of manuscripts/presentations; and ensuring compliance with reporting to grant funding institutes and the IRB.

JOB RESPONSIBILITIES:

Research Project Implementation

• Work with the PI to manage existing research portfolio and recommend, create, and implement changes across projects.
• Provide program-level direction to study coordinators on the development of protocols, SOP/MOPs, data collection procedures, clinical and data quality management plans, data collection instruments, and training materials.
• Work with the research team to facilitate & ensure protocol adherence, data & clinical quality assurance activities, timely and accurate data collection, entry/documentation, and timeline adherence to achieve study goals and deliverables. Provide input on data cleaning/analysis across research portfolio. Assist with the interpretation of data collected and preparation of study reports.
• Ensure recruitment goals are met and contribute to developing and implementing recruitment and retention strategies.

Regulatory and Financial Management

• Develop and submit annual progress reports for submission to all external funding agencies/sponsors (e.g., NIH).
• Perform activities related to IRB protocols: 1) develop new protocols, 2) submit amendments as needed, 3) ensure investigators and staff are compliant with training regulations, 4) track & report adverse events & 5) draft progress reports.
• Work with PI to develop budgets for research portfolio. Conduct regular budget tracking and forecasting.
• Function as a key liaison with funding sources, regulatory agencies, and institutional grant management team. Ensure clear communication and compliance on grant-related and budgetary matters.

Administrative Support

• Work with PI to prepare communications on progress of and findings from studies to external stakeholders.
• Monitor guidelines and policies with the purpose of ensuring compliance with all government and IRB regulations, as well as maintaining alignment with the organization's mission.
• Assist with identifying potential funding sources and in the preparation of grant proposals (literature searches, develop budgets, assemble supporting materials, write select sections, and submit grant applications).

Personnel Management

• Responsible for effective personnel management including training, directing, chairing meetings, mentoring and instilling a commitment to quality and excellence. Assist with onboarding, orientation and supervision of graduate interns, residents/research assistants.
• Conduct employee performance evaluations, ensure regular multi-directional feedback takes place, and, when necessary, address performance concerns, with appropriate supportive documentation as per established policy. Monitor productivity and performance to identify/evaluate research team strengths and training opportunities. 
• Maintain personnel files/time off records for all assigned staff, including current CV, current job description, core competency ratings, mandatory education requirements, continuing education requirements, and yearly performance evaluation/goals and objectives. Processes all payroll requests, action forms, time cards and track vendor/sub-contractor billing.

JOB REQUIREMENTS

EDUCATION:

• Requires a Bach