SENIOR CLERK - 64068636 1

Requisition No: 876811 

Agency: Department of Health

Working Title: SENIOR CLERK - 64068636 1

 Pay Plan: Career Service

Position Number: 64068636 

Salary:  $35,000 - $36,000 

Posting Closing Date: 06/12/2026 

Total Compensation Estimator Tool

SENIOR CLERK

Requisition # 875863

SENIOR CLERK -  64068636

Open Competitive Opportunity

Salary: $35,000 - $36,000 Full-Time

 

Your Specific Responsibilities:

This position is responsible for interviewing and processing clients seeking services to determine financial eligibility for all services/programs rendered by the Health Department.

Access to confidential records and computer access will be based on the need to know when involved in patient care, billing activities, ordering medications or supplies, investigating communicable disease reports, established quality improvement activities, i.e. peer review, records review audits and investigating complaints.

Uses knowledge of quality improvement (QI) methods and processes to work with other staff to help identify opportunities for improvement and develop a culture of quality within DOH-Indian River, assists in improvement projects as assigned.

Receive, interview and process all clients presenting for services.  Determines financial eligibility and sliding fee scale for clients based upon established criteria.  Ensures all necessary documentation and forms are completed accurately and timely as it relates to clinic operations.  This includes proper completion of the encounter form, HIPAA forms, entering vaccines into Florida Shots database and scanning medical records into the patient’s record once reviewed by the clinician.  Works with other clerical/registration staff to ensure clerical coverage for clients throughout the day.

Provide all clerical services to both our Spanish and English-speaking clients but uses the Interpreter Line for all other languages.  Provides positive customer-oriented clerical support by answering phone calls, making appointments, assisting with client inquiries and referrals, answering general inquiries regarding our clinic services.  Process requests for medical records according to policy as well as assists clients with completing record request forms.  Archive medical records according to guidelines following archiving schedules in GS4, GS1-SL, DOH retention schedules while adhering to our archiving policy.

Provide accurate and timely data entry into agency computer system for service, demographics and billing information.  Communicates to the Office Operations Supervisor any problems or suggestions that need to be addressed.

Perform other related duties as required

Required Knowledge, Skills, and Abilities:

Knowledge

• Knowledge of financial eligibility determination procedures and sliding fee scales for public health programs.
• Knowledge of HIPAA requirements and procedures for handling confidential client records.
• Knowledge of medical records management, including archiving procedures and state retention schedules (GS4, GS1-SL, DOH).
• Knowledge of agency computer systems used for service entry, demographics, and billing.

  Skills

• Skill in interviewing clients to gather accurate financial and demographic information needed to determine eligibility.
• Skill in data entry with a high level of accuracy and attention to detail.
• Skill in using office software and equipment, including computers, multi-line phone systems, scanners, and electronic health record platforms.
• Skill in communicating effectively with both English- and Spanish-speaking clients, and in appropriately using the Interpreter Line for other languages.
• Skill in processing medical records requests, completing forms, and maintaining documentation per policy.

  Abilities

• Ability to interact professionally, respectfully, and patiently with clients from diverse backgrounds.
• Ability to maintain confidentiality and follow all HIPAA and DOH privacy/security guidelines.
• Ability to work collaboratively with clerical/registration staff to ensure consistent client coverage.
• Ability to assist with and participat