Administrative Program Assistant II (King and Queen)

King and Queen County is a very rural county that was established in 1691. The county is named for King William III and Queen Mary II of England. The county has a total area of 326 square miles, of which 315 square miles is land and 11 square miles is water. Measuring 72 miles in length, it is known as the longest county in the state of Virginia. Driving through the County, there are many farms and breath-taking natural scenery to enjoy. King and Queen County contains no incorporated towns or cities, and remains one of Virginia’s most sparsely-populated counties. The population is approximately 7000. If you desire to work in the country, King and Queen County is the perfect setting for you.  

King and Queen Department of Social Services is seeking an Administrative Programs Assistant II. This position will work closely with the Social Services Director and other members of the Leadership Team by performing administrative and technical work in support of the agency mission. The employee may perform fiscal duties such as reporting and reconciling financial data, payroll, participating in audits, and compliance assurance. The position also includes record management following the Library of Virginia Guidelines, scheduling, meeting and event preparation and minutes; organizes  materials for brochures, publicity, and other public relations activities. The employee prepares statistical reports, charts, and reports outcomes. Resolves problems and makes recommendations for improvement. May oversee or perform information systems technical support and systems security functions. 

Title Description – Administrative Program Assistant II is the paraprofessional level of administrative support in the occupational group for the administrative program assistant. Employees perform responsible administrative and technical work acting as assistants for program professionals having responsibilities in support of agency program planning, management, evaluation and execution activities or responsibilities in a functional administrative program area such as fiscal, human resources, or information technology in combination with limited supervisory responsibilities. The Administrative Program Assistant II class is distinguished from the Administrative Program Assistant I by the former’s acting as assistant to professionals and performing some of the duties of the professional in a supportive role.
 General Work Tasks (Illustrative Only) – 

• Oversees or performs fiscal duties such as accounts payable, Special Welfare, reporting and reconciling financial data, and/or participating in audits; performs compliance assurance, records management, scheduling, data collection and analysis; 
• Conducts research and prepares reports; 
• Compiles and interprets multiple types of statistical data; evaluates agency procedures, policies and programs and recommends actions; 
• Organizes materials for brochures, publicity, and other public relations activities; participates in special projects such as seminars; 
• Designs, coordinates and/or disseminates information relevant to training needs of staff; 
• Communicates program and/or agency policies, regulations, practices to County staff, vendors and the public; 
• Provides needed updated materials that interrelate and are useful in program service development; 
• Resolves problems and makes recommendations for improvement; 
• May oversee or perform information systems technical support and systems security functions; 
• Assists in budget preparation and compilation; 
• Analyzes budget and management reports; 
• Monitors accounts and expenditures; 
• Makes recommendations; and May plan, organize and supervise work of office, fiscal and administrative support staff and administrative functions for a program area.

 Minimum Qualifications:
Considerable knowledge of: general clerical and administrativepractices and procedures; of modern office practices, procedures and equipment;bookkeeping and budget preparation; and word processing, spreadsheet and database and graphic software packages. Some knowledge of: basic techniques inconducting planning, research, evaluative and statistical work; effective supervisoryprinciples; and policies, practices and procedures of the assigned program areas. Skill in: operating a variety of automated office equipment to includecalculator, fax/copier and the use of computer-driven word processing, spreadsheet,graphics and file maintenance programs. Demonstrated ability to: effectively use common business and agencysoftware packages; research, interpret, understand, apply and communicate agencyprogram and service information; provide operational and administrative support toprofessionals in assigned agency programs and services; assist with themeasurement of program performa