Administrative Assistant (Office of Student Involvement)

Welcome to Career Opportunities at Lindenwood University.

PLEASE READ: For all applications, please include your resume and cover letter. You may skip the “Quick Apply” page by simply clicking “Next” at the bottom of the page. When you arrive at the “Experience” page, you may upload all desired documents using the upload box labeled “Resume/CV.” This is the appropriate box to upload all documents.

Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.   
• Professional development opportunities through the Lindenwood Learning Academy.

Job Title: Administrative Assistant (Office of Student Involvement)

Division:  Academic Affairs

Evaluation Group: Staff  

FLSA Status: Non- Exempt

Reports To:  Director, Student Involvement

Positions Supervised:  N/A

The administrative assistant is responsible for performing a variety of routine customer service, clerical and administrative duties according to established procedures. This position also provides training and assistance to department staff.

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Produces and formats documents, including composition, editing, proofreading and aggregation of data
• Schedules and organizes complex activities such as meetings, travel, conferences and departmental activities
• Organizes and prioritizes large volumes of information and calls
• Maintains appropriate supply inventory for the office
• Compiles information and organizes it into relevant reports
• Collects, organizes and composes correspondence for department staff
• Maintains filing systems and utilizes basic word processing, database and spreadsheet skills
• Handles confidential and non-routine information and explains policies when necessary
• Assists with and coordinates professional meetings
• Participates in department meetings as requested

Service Excellence

• Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
• Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork

Communication, Teamwork and Collaboration

• Answers phones, responds to email, forwards messages and confirms appointments
• Acts as a liaison with other departments and outside agencies, including high-level staff
• Works independently and within a team on special nonrecurring and ongoing projects

Job may require other duties as assigned.<