Associate Director, Auxiliary & Financial Services

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Position Summary:

Florida Atlantic University is seeking an Associate Director, Auxiliary & Financial Services - Boca Raton, FL.

Florida Atlantic University’s College of Nursing is seeking a detail-oriented and strategic professional to serve as Associate Director of Auxiliary & Financial Services. This role provides comprehensive financial oversight and operational leadership for auxiliary and self-supporting programs, including the Memory and Wellness Center and Community Health Center. The successful candidate will manage budgets, ensure compliance with university and regulatory standards, oversee personnel and grant processes, and drive efficiency through process improvement. The primary work location for this position is the Boca Raton Campus; however, the role will also require travel to and work at the college health sites. If you have strong financial management expertise, exceptional organizational skills, and a passion for supporting healthcare and academic initiatives, we invite you to apply.

Summary of Responsibilities:

• Review Workday reports, ensuring budgets are not overspent and collaborating with supervisors to resolve budgetary matters.

• Provides financial oversight of CON auxiliary and self-supporting programs, analyzing budgetary, human resource, and financial operations as needed.

• Completes and oversees the financial management of all funds, including state, grant, auxiliary, and foundation accounts.

• Prepares and develops monthly and quarterly financial operating reports for all funds.

• Conducts reviews and evaluations to identify cost-reduction and operational efficiency opportunities.

• Performs monthly bank reconciliations for MWC and CHC and prepares funding usage reports.

• Processes journal entries, accounting adjustments, and payroll accounting adjustments as needed.

• Creates and processes purchasing functions, expense reports, reimbursement requests, vendor payments, p-card expense reports, travel expense reports, spend authorizations, budget amendments, payroll adjustments, period activity pay, invoices, receipts, accruals, and CPO deposits.

• Submits and manages SmartTag/account setup forms for CON’s regularly occurring funds.

• Analyzes and monitors the accuracy of auxiliary, grant, and foundation reports and billing reports posted in Workday and related systems.

• Provides financial oversight of Memory and Wellness Center, Community Health Center, Auxiliary and Foundation budgets and preparation and submission of Research Center's Annual Reports to Board of Governors.

• Included in the development and management of the center's annual operating budget.

• Provides required accountability reporting for FAU’s Clinical Practice Organization related to MWC and CHC.

• Interfaces with external billing companies to ensure compliance with audit and regulatory requirements.

• Monitors accounts receivable, analyzes trends, and forecasts revenue for MWC and CHC.

• Consolidates all clinical practice data for the Centers to submit for the annual Self Insurance Premium (SIP) liability coverage, serving as direct point of contact and liaison on all inquiries.

• Reviews insurance claims and Explanations of Benefits (EOB) to ensure appropriate billing and reimbursement according to existing contracts.

• Prepares all financial materials for the annual independent CPO audit for MWC and CHC.

• •Prepares and manages personnel contracts, certifies payroll, and resolves payroll discrepancies.

• Initiates Workday Personnel business processes related to hiring, compensation, managerial oversight, personnel record updates, and workforce actions for MWC and CHC staff.

• Maintains internal databases for personnel contracts, grant awards, and related documentation.

• Reviews and certifies effort certification reports for grant-funded MWC personnel.

• Works closely with the Division of Research to ensure MWC and CHC grant proposals are submitted timely.

• Manages post-award grant processes, monitors expenditures, and ensures compliance with funding requirements.

• Coordinates administrative and financial functions of fundraising events to ensure efficient operations.

• Supports and overse