AESC is looking to add an Administrative Assistant to our team in Smyrna, TN.

• Full-Time
• On-Site
• Smyrna, TN

About AESC US LLC 

AESC is a global leader in the development and manufacturing of high-performance batteries for zero-emission electric vehicles and energy storage systems. Founded in Japan in 2007 and headquartered in Yokohama, AESC has been building manufacturing capabilities around the world in the U.S., U.K., Europe, Japan and China to serve key markets and leading customers locally for over 14 years. Today, AESC has become the partner of choice for the world’s leading OEMs and energy storage providers in North America, Europe, and Asia. Its advanced technology powers over one million electric vehicles and provides more than 15GWh of installed capacity for battery energy systems in over 60 countries.

AESC is expanding its footprint in the United States with gigafactories in Kentucky, South Carolina, and Tennessee to meet the growing demand for EV and BESS batteries and strengthen its presence in the North American market. AESC's Tennessee gigafactory in Smyrna, which has been operational since 2012, produces batteries for Nissan. The Kentucky gigafactory in Bowling Green will supply Mercedes-Benz with high-performance battery cell modules. The South Carolina gigafactory in Florence will supply technology-leading battery cells for new electric models produced in BMW Group's Spartanburg plant. AESC is committed to our local communities where it is making its investments, creating jobs, and supporting local charities.

About the Role

The Administrative Assistant will provide administrative support to operations of the AESC's Smyrna, Tennessee location. Reporting directly to the Plant Manager, the Administrative Assistant provides support to members from different teams. The Administrative Assistant also serves as a liaison for Senior Management Teams. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

What You Will Do 

• Provide and lead support to both internal and external visits with a high level of professionalism and in a manner that reflects positively on the organization.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements.
• Use discretion, confidentiality, and good judgement to handle confidential matters.
• Represent the company and the Manufacturing Facility in a positive light through great follow-through skills and sound judgement.
• Complete ad hoc projects as assigned.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Support general office management and supply stocking.

What You Need

• Ability to communicate effectively and professionally.
• Business Sense – has a strong business sense and can decipher priorities and make sound judgement calls when needed.
• Commitment to excellence – perform duties at the highest level possible on a consistent basis.
• Excellent communicator – able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player – have team-oriented experience and approach.
• Ability to think outside of the box with a sense of urgency.
• 2+ years of related experience required in working in an administrative assistant role supporting senior management.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

What is “Nice to Have”?

• A related associate degree from an accredited college.

What We Offer 

Welcome to AESC, where you'll have the opportunity to tackle the world's most fascinating challenges alongside exceptionally talented individuals who are driven to make a difference. We strive to ensure that our emplo