Employment Services Coordinator (Administrative Support Coordinator I)

Job Title

Employment Services Coordinator (Administrative Support Coordinator I)

Classification

Administrative Support Coordinator I

AutoReqId

545639

Department

Talent Acquisition

Division

Human Resources, Diversity and Inclusion

Salary Range

Classification Range $3,864 - $6,072 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,416 per month)

Appointment Type

Ongoing

Time Base

Full-Time     

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

Human Resources, Diversity and Inclusion is committed to the mission of meeting the needs of a multi-cultural, diverse campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality and diverse faculty and staff. We seek an exceptional individual to join our team as the Employment Services Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Reporting to the Director of Employment Services, the Employment Services Administrative Support Coordinator supports the Director and other team members on various administrative functions, creation and audit of electronic recruitment files and personnel files. This position will also assist with pre-onboarding. The coordinator provides coordination for meetings, presentations, and events. Prepares and compiles data for reports, presentations, and other correspondence. Coordinates all travel arrangements for the Employment Services team and reconciles procurement card and travel in Concur. Serves as the department information technology coordinator and is also responsible for ordering and inventory of supplies. Responsible for accurately and timely responding to customers through email, by phone and in person. Assists with pre-onboarding duties as well as all Employment services and event logistics. Provides data and informational reports as directed. Assists with the training of student assistants and decentralized campus partners as needed. Responsible for maintaining and archiving recruitment files, gathering data to create reports, and interacting with and solving problems for customers and department staff. Uses customer service and problem-solving skills to respond to applicants and customers via email, telephone, and in person. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures.