Executive Assistant to the Chancellor

Location: Spokane Colleges - District Office 

Department: District Chancellor

Salary Range: $78,067 - $88,248

Starting salary for this position is: $78,067 (Annually)

The salary range represents the earning potential for this position, through training, evaluations and years spent working in this position with Spokane Colleges.

About Us 

Spokane Colleges is a dynamic community college district serving six counties in Eastern Washington, serving about 20,000 students annually through Spokane Community College and Spokane Falls Community College.

The district is a vibrant, comprehensive learning community with educational opportunities for students of all ages and abilities that offers comprehensive academic, career‑technical, and workforce training programs, with a strong focus on access, student success, and partnerships across the Inland Northwest region.

Applications will be accepted until 4:00 p.m. PST on 07/24/2026. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Executive Assistant to the Chancellor

JOB SUMMARY

The Executive Assistant to the Chancellor for Spokane College is a high‑impact, trusted partner who provides executive‑level support to the Chancellor and Board of Trustees, ensures seamless office operations, and advances institutional priorities with a high degree of judgment, discretion, and political acumen.

The role demands advanced organizational, communication, and relationship‑management skills; strong alignment with district values; and executive‑level professional competencies.

DUTIES AND RESPONSIBILITIES 

GENERAL OFFICE ORGANIZATION

• Design, implement, and continually improve office systems, workflows, and standards for the Office of the Chancellor to ensure a highly efficient, professional, and service‑oriented environment (e.g., filing, mail, phones, digital tools, office procedures).
• Maintain electronic and physical records for the Office of the Chancellor in strict alignment with the Spokane Colleges’ Records Retention Schedule, ensuring compliance, audit‑readiness, and ease of retrieval.
• Maintain and monitor office supply inventories, subscriptions, and service contracts; anticipate needs and proactively resolve logistical issues before they impact operations.
• Maintain a current, high‑functioning understanding of technologies used in the Chancellor’s Office and across the colleges; champion the effective use of these tools, serve as a super‑user where appropriate, and identify opportunities to streamline processes through technology.
• Prepare, edit, and finalize complex, sensitive, and confidential correspondence, memoranda, presentations, and reports, ensuring accuracy, clarity, and alignment with district standards and the Chancellor’s voice.
• Ensure compliance with Spokane Colleges policies and procedures, collective bargaining agreements, and applicable state and federal regulations.

CHANCELLOR SUPPORT 

• Serve as the primary executive assistant and strategic administrative partner to the Chancellor, providing comprehensive, confidential support on a wide range of operational, strategic, and project‑based activities.
• Proactively anticipate the Chancellor’s needs, issues, and risks; marshal the appropriate people, information, and resources to enable timely, well‑informed decisions and actions.
• Manage the Chancellor’s complex calendar and schedule, exercising independent judgment to balance competing priorities, ensure optimal use of the Chancellor’s time, and support both internal and external obligations.
• Prepare briefing materials, background documents, reports, and data for meetings, presentations, and conferences; maintain tickler systems and follow‑up mechanisms to track commitments, deadlines, and deliverables assigned by the Chancellor.
• Coordinate domestic travel and logistics for the Chancellor (and, as needed, for executive‑level guests), including registrations, itineraries, and reimbursements in accordance with fiscal policies and procedures.
• Serve as the primary gatekeeper for the Chancellor, screening calls, visitors, and meeting requests with diplomacy and professionalism; determine appropriate routing, referrals, and follow‑up based on priority, sensitivity, and strategic context.
• Communicate