Administrative Assistant I - 994516

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Job Title: Administrative Assistant I - 994516 Location: Jacksonville, Florida Work Type: Full Time with Full Benefits Job Category: Non-Exempt Hiring Range:   Pay Basis:

Hourly

Subject to Grant Funding?: No   Essential Job Functions: 1. Responds to inquiries and resolves routine problems requiring general understanding of work-area policies and procedures.

2. Welcomes and assists visitors, current students, or callers and handles their inquiries or directs them to the appropriate department.

3. Composes, edits, proofreads, and types basic documents; creates mail merges and performs mass mailings; photocopies and collates basic material.

4. Opens, reads, routes, and distributes incoming mail or other materials and answer routine letters.

5. Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.

6. Enters data and generates reports from NSU specific software systems i.e. room scheduling, CCD, and CRM.

7. Schedules meetings/appointments/events and coordinates travel.

8. Submits check requests and purchases office supplies.

9. Maintains inventory of office supplies, marketing materials and promotional items.

10. Provides support to the academic departments by scheduling classrooms in NSU systems.

11. Schedules/manages room assignment request for classes, meetings, video conferences and special request for external groups.

12. Coordinates with security by providing weekly classroom schedules and study room schedules.

13. Coordinates or participates in promotional activities, including conferences, on-campus orientations, educational fairs, career days, campus tours, call campaigns, or special events.

14. Prepares conference or event materials, such as flyers or invitations, and room set-up.

15. Leads/supports event preparations – assess event needs, purchase necessary event items, and sets-up/breaks-down event area.

16. Acts as a liaison to other university departments.

17. Coordinates social media for assigned campus.

18. Identifies and pursues opportunities to increase leasing and acts as a point of contact to external organizations.

19. Uses computers for various applications, such as database management, word processing, shared documents, and research assigned projects topics.

20. Operates office equipment, copiers, or phone systems and arranges for repairs when equipment malfunctions and submits work orders as requested.

21. Submits facilities work orders as needed.

22. Completes other projects as assigned.

23. Performs other duties as assigned or required.


Marginal Job Functions:   Required Knowledge, Skills, & Abilities: Knowledge:
1. Basic knowledge of MS Office Suite (Outlook, Word and Excel).
2. Clerical - Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
3. Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
4. English Language - Working knowledge of the structure and