Sr Administrative Assistant - Corporate

Title: Sr Administrative Assistant - Corporate

               

Location: Kennewick, WA

               

About Lamb Weston

You’ve probably enjoyed our fries without even knowing it! As a leading manufacturer in our industry, and public Fortune 500 company, we inspire and bring people together with foods they love and trust. Our customer base includes international food service providers, restaurants, and households in over 100 countries around the world.

A highly innovative global corporation with a start-up mindset, we empower every individual to make a genuine difference. You’ll gain access to hands-on training to fuel your growth and success, explore opportunities for new solutions, and you’ll join a winning team of 10,000+ people all dedicated to raising the bar – together.

If you have a strong drive for results, a desire to help us bring the world together through our fries, and are ready for a fresh challenge, we want to hear from you.

Job Description Summary

               

Provide administrative and technical support to the SVP of Manufacturing and VP of Engineering, as well as various members of the SC Leadership team and Global Engineering team. Performs complex, advanced, diversified, and confidential administrative and coordination duties. Schedules appointments and arranges meetings, conferences, and travel. Organizes and maintains correspondence and projects, organizes and prepares departmental onboarding for new hires, following up on pending matters with limited direction. May need to establish new procedures for specific work/projects. Prepares special reports and correspondence, summarizing and analyzing data. Communicate with individuals at all levels in the organization, industry, and community. Operates a personal computer and appropriate software. Assignments are broad in nature and usually require originality and ingenuity.

Job Description

• Ensure invoices, entry/enrollment fees, supplies, and other credit card purchases are allocated to the appropriate cost center and budget line item. 

• Facilitate additions and updates of vendors/suppliers’ access in Workday. 

• Create Purchase Requisitions for Purchase Orders (POs), matching expenses with the appropriate cost center and budget line item. 

• Arrange domestic and international travel, paying attention to travel restrictions, and Visa/Passport requirements.  

• Assist with monthly budget forecast for multiple cost centers, provide recommendations to management, and update in SAP. 

• Schedule meetings and make extensive arrangements for onsite and offsite meetings, farm tours, and other functions – both domestic and international, including meeting space reservations, meal/refreshments, audio/visual equipment availability and support, and transportation. 

• Anticipate annual travel needs, making reservations for hotels/flights/vehicles/entry fees in advance. 

• Coordinate and maintain control of multiple fleet vehicles assigned to Global Engineering 

• Purchase refreshments for meetings, transport them to the meeting location, and set them up. 

• Room reconfiguration changes to meet meeting needs 

• Create/edit PowerPoint presentations/meeting materials on behalf of management. 

• Take detailed notes in weekly meetings. 

• Maintain SharePoint access. 

• SCE leadership calendar management, schedule meetings, travel coordination (both domestic and international), processing of expense reports and invoices, and various other administrative duties, all with a sense of urgency and confidentiality. 

• Support department document retention process and syste