Senior Contracts Specialist

Department Overview

Contracting Services Group (CSG) is under the Logistics Department of OHSU and is the central processing point for most contracts outside of Managed Care and Research. This office is responsible for the review, final execution, management and administration of all Procurement Contracts, Affiliation Agreements, Computer/Software Contracts, Sale of Service, and Capital Construction contracts.

 

This Senior Contracts Specialist will partner with CSG Staff and its assigned areas of responsibilities to fulfill those department's need for entering into agreements in the best interest of OHSU and will be qualified to assist assigned area in all of its contracting needs including, but not limited to, performing strategic negotiations, conducting competitive bidding and vendor management. This person will be exposed to situations where they will need to be comfortable in a variety of environments and must have the ability to manage high-stress situations. The individual in this position will need to be comfortable learning and dealing with complex scenarios and be able to navigate with little information. This person will need to be comfortable working with various companies and other vendors offering goods or services to OHSU.

 

The Senior Contracts Specialist will administer contracts from inception through termination, which includes, but is not limited to, providing professional consultation, advice, direction to all levels of OHSU staff, contractors and third-party entities or subcontractors regarding contracting issues and methods which will best meet OHSU business objectives. One of the main objectives of this position is to learn and develop the necessary skill set to support the contracting processes. The Senior Contracts Specialist will be a strategic partner that administers procurements/contracts. This includes, but is not limited to, providing professional consultation, advice, and direction to OHSU and contractor staff, and administrators regarding contracting issues and methods which will best meet legal, risk management and financial requirements for both OHSU and contractor business objectives. Because of the sensitive nature of certain contracts, this position requires that the information processed and communicated through this office be maintained confidential and shared only with appropriate and applicable parties.

Function/Duties of Position

Contracting: 

• Meeting compliance with OHSU Policy and Procedures, Legal requirements, Risk Management standards, Federal and State requirements relating to construction practices and HIPAA. In addition to understanding the procurement process, this person acts as an advisor to OHSU end-users by explaining OHSU procurement and contracting policies and processes.
• Negotiates and develops contracts using knowledge of applicable OHSU policy and procedure, Federal, State, County, District, City and public laws, codes, statutes, guidelines and requirements that are mandatory in order to translate program requirements into contract terms after consultation with the various contracting parties.
• Safeguards the integrity of contract administration by exercising legal and risk management practices, adding value within contract language, and protecting OHSU from financial losses due to adverse legal action or risk irregularities.
• Identifies, negotiates and resolves problems assuring appropriate and timely correction of contract administration and compliance issues. Provides support to assigned departments when contract non-compliance has been identified
• Manages and utilizes the Contract Management System. This includes, but is not limited to, creating new records, management and updating of current records, monitoring end dates, scanning of documents, and working with end users to maintain up to date records.

Partnership:

• Develop the tool set that assists with establishing relationships with internal and external business partners.
• Internally, the SCS will partner with CSG Staff and assigned areas of responsibilities by becoming a integral part of those teams. Such activities would include, but are not limited to, appropriate procurement method, developing class specifications/scope of work, and financing options.
• Externally, the SCS will learn how to create better supplier and vendor relationships that exceed industry standards.

Cost Savings

• Be a strategic partner to determine how to bring the best value to both the Departments and OHSU. Learn how to identify, proactively opportunities for creating effective management of programs, activities, procurements that will ultimately affect the bottom line and efficiency of OHSU.

Other Duties as assigned

Required Qualifications