Administrative Specialist (Part-time Temporary)

Job Description

 

Take Your Career to the Next Level

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. 

 

Step into Your New Role 

Kleinfelder’s Seattle Office is seeking a Part-Time Temporary Administrative Specialist to join the team!  This position will work 20 hours per week for around 6 months.   It will be onsite 5 hours per day.

 

Responsibilities include:

• Completes, coordinates, or delegates administrative tasks associated with filing, data entry, and general clerical responsibilities in a proactive and ongoing manner.
• Understands, executes, and analyzes respective business unit needs related to ongoing and ad-hoc reporting, processing and administering paperwork and processes in accordance with prescribed guidelines and procedures, reacting and referring issues proactively as a result of issues, anomalies, or outliers in these tasks.
• Follows and maintains established administrative protocols regarding project set-up in respective systems to ensure contracts, and other project related documentation are well organized, labeled, and filed; Makes recommendations for process or policy improvement and ensures new policies related to these protocols are instituted and maintained.
• Supports the preparation and administration of agreements, addendums, fee letters and confidentiality agreements as requested; In applicable situations, liaises with and proactively engages the legal contract review team to address concerns or issues.
• Assist in the development and interpretation of company administrative or operational policies and procedures. Answers questions related to these policies.
• Maintains a polite and professional approach when referring or resolving client questions, concerns, or issues; Ensures responses or referrals to client needs are handled in a timely, effective, and efficient manner.
• Communicates information in a succinct and organized manner, produces written information that is appropriate for the intended audience.
• Completes work schedules, coordinates calendars, and arranges appointments.
• Prioritizes tasks effectively and manages time while meeting established deadlines.
• Manages office, safety, and real estate related vendors effectively and appropriately to ensure office is well maintained and in compliance.
• Completes other assigned tasks within administrative role on an as needed/ requested basis.Provides high level, proactive administrative support to their specific business unit or area of responsibility

 

Education: High School Diploma, or equivalent is required

 

Experience:At least 5 years of related administrative experience required.

 

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

 

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

 

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. The expected salary range for the position is displayed in accordance with the California Pay Transparency Law.  Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $25.31-$42.26.

 

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We su