Administrative Assistant

Executive Secretaries and Administrative Assistants

$28 hourly

Work Location: One Commerce Plaza, 99 Washington Avenue, Albany, NY 12210, Room 820

Work Schedule: Full time (37.5 hours weekly), 50% remote / 50% in -office (negotiable)

Major Responsibilities:

-Answer the bureau/division phone and review requests for the bureau/division with leadership.

-Coordinate calendars for bureau/division leaders; alert leaders when staff coverage lapses occur.

-Schedule and coordinate coverage for meetings for the bureau/division leadership.

-Maintain contact lists; disseminate important organization-wide broadcasts to all staff.

-Lead point of contact for the bureau/division for space requirements (in cooperation with leadership), office technology procurement, and office supplies.

-Schedule the calendar, and manage the agenda, for the bi-weekly bureau/division meeting.

-Manage the bureau/division Sharepoint site.

-Contribute to the preparation of important business, technical requirements documents; manage the filing and version control for such documents.

-Participate in and manage the compilation of bureau/division policies and procedures.

-Other responsibilities as determined.

Requirements

Preferred Skills:

-Writing skills: emails, memos, advanced technical/business documents.

-Communication skills, interacting with staff at all levels, particularly senior executive staff.

-Ability to manage multiple priorities in a busy office setting.

- Experience with office technology, including MS Outlook email, Webex, Teams, Zoom meeting software.

Years of experience (minimum requirements)

-Preferred: 4-6 years of FT experience as an administrative assistant for senior/executive staff.

-Acceptable: 2-4 years of FT experience as an administrative assistant for a busy office setting.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Paid Time Off
• NexGenEAP wellness program