Administrative Assistant

Argonne has an opportunity for an Admistrative Assistant that performs a variety of administrative activities and tasks supporting Environmental, Safety and Health (ESH) staff/teams deployed to various organizations at Argonne National Laboratory.

• Recurring tasks will include organizing availability, coordinating calendars, coordinating interviews across multiple organizations, and scheduling meetings (for ESH managers and for deployed organizations related to ESH tasks, when needed). 
• Additional recurring tasks includes preparing travel arrangements, preparing correspondence and reports, supporting certification & membership renewals, filing, purchasing supplies, tracking supplies charged to deployed budgets, reviewing effort, and coordinating/submitting procurement packages for Deployed ESH Coordinators and line management.
• Assignments may include researching, compiling, tracking, and analyzing data/information from multiple sources and compiling into standardized spreadsheets/graphs.
• May utilize various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations.
• May recommend processes to enhance workflow and act as a backup for other administrative professionals supporting ESH.
• Supports and maintains ESH-related ISAAC roles for Deployed Safety Services (DSS) staff. Provides data and information to others on functional unit processes and procedures.

Position Requirements

• Demonstrated ability to schedule appointments, arranging meetings, coordinating onsite visits of others, and coordinating travel arrangements.
• Working knowledge of secretarial science, office practices and management, record keeping procedures, and English grammar and usage.
• Strong organizational abilities, setting priorities and handling multiple assignments simultaneously.
• Experience compiling data for various reports, composing correspondence, and proofreading and editing.
• Proficiency with personal computers, office-related equipment (e.g. printers),  Microsoft Office programs, and Laboratory business systems.
• Ability to effectively schedule office activities and handle complex or sensitive situations.
• Effective oral and written communication along with strong interpersonal skills when interacting and communicating with a variety of internal and external contacts.
• Basic mathematical skills are required.
• Understanding of, and experience with annual budgets is preferred.
• High school diploma and 8+ years of related experience
• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork

Job Family

Support Administrative (SA)

Job Profile

Administrative Support 3

Worker Type

Regular

Time Type

Full time

The expected hiring range for this position is $25.59 - $39.92.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

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As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.  

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