Student Services Administrative Assistant

Personal attributes in the areas of communication, collaboration, integrity, positive and personable approach. Create and promote a positive school culture with students, staff, and community members. Be a team player that works in the overall best interests of CCSC.

Essential Duties and Responsibilities: 

• Serve as the first contact for students, staff, and the community in the student services department.
• Assist in sending information out to students/community about student services related content
• Assist in scholarship application and filing 
• Work with the student services department to complete and input graduation transcripts for college acceptance
• Maintain compliance with all CCSC policies and procedures
• Collaborate with administration, teachers, counselors, and community members
• Willingness to work with and assist with daily duties and tasks
• Assist with managing the online credit recovery system for students in grades 7-12
• Coordinate logistics for students with outside therapy providers
• Assist with state testing schedules, material ordering, data entry, and state reporting. 
• Assist with Special Education and Section 504 state reporting, SIS data entry, conference scheduling, and administrative support to the special education co-op
• Maintain confidential student files
• Communicate important dates and guidelines to students, staff, and the community
• Maintain field trip request documentation and parental permission forms
• Provide support with new enrollments, student withdrawals, transfer applications, records requests, and transcript requests
• Coordinate logistics with outside vendors (class rings, graduation products) to meet with students
• Provide support for graduation program needs, order diplomas, honor cords, monthly and year end awards
• Assist student services staff to maintain all permanent files for students
• Provide support for all state reporting efforts
• Serve as key contact for needs within the SIS
• Coordinate logistics for school pictures
• Run honor roll reports and submit to the media
• Support NJHS and NHS leaders
• Assist with all needs as related to student registration
• All other duties as assigned by CCSC Administration and Student Services Dean

Contract Days: 195 Days

Contracted Hours: 8 Hours/Day

Working Hours: 7:30 am - 3:30 pm

Salary/Wages: $18.00/hour

Benefits: 401A, 403B, Several Health Insurance Options, Vision Insurance, Dental Insurance, Wellness Clinic, Life Insurance, Disability Insurance

The preferred candidate will have or be able to: 

• High School Diploma
• Prior experience as an administrative assistant
• Work effectively and communicate with a wide range of students, staff, and parents.
• Utilize technology proficiently 
• Strong human relations skills, including professional tact, diplomacy and presentation.
• Multi-task independently and implement  strong organizational skills.

Physical Requirements: 

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. 
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to listen and speak clearly on telephone