Job Posting Title

Administrative Assistant

Agency

292 DEPT. OF ENVIRONMENTAL QUALITY

Supervisory Organization

Environmental Quality–Water Quality

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Hiring Rate: $45,822.40

Job Description

This position is located in the Water Quality Division -Capacity Development Section in Oklahoma City.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorships for those on an H-1B visa.

Basic Purpose

The responsibilities of this position include providing administrative support to the Lead and Copper Unit of the Capacity Development Section, supporting others within the Water Quality Division; providing in-office division phone and reception desk coverage; distributing incoming and outgoing mail and other materials to appropriate personnel; managing compliance documents and other correspondence through a variety of manual, automated, and electronic processes; maintaining and updating public water supply (PWS) enforcement, compliance, and information systems (SDWIS and other data management programs); generating database and other internal reports; creating purchase documents; assisting internal and external customers on the phone, through written communications, or by other means; improving administrative functions; training staff on administrative functions; and conducting other duties as assigned.

Application Requirements

All applicants must upload a resume, references and college transcript if applicable to be considered for this position.

Typical Functions

• Provide primary administrative support for the Lead and Copper Unit.
• Provide administrative support to other staff, management, sections, and groups within the Water Quality Division, as needed, including rotational coverage of the divisional reception desk.
• Process, distribute, and track incoming and outgoing correspondence and compliance documents to the appropriate internal and external customers.
• Coordinate and manage the review and mailing of compliance documents.
• Scan and index documents into electronic document management systems.
• Enter and track compliance documents and actions into databases (SDWIS).
• Perform data entry and quality assurance tasks, run queries, and generate database reports.
• Review compliance submittals related to PWS rules and make technical determinations.
• Advise and coordinate internal and external customers on and with program areas and activities.
• Interview callers, arrange appointments, schedule meetings, and handle office details.
• Develop, maintain, and improve procedures for administrative functions.
• Train new and existing staff in administrative functions.
• Prepare and review invoices, requisitions, purchase orders, and purchase memos.

Travel Requirements

• Administrative assistants must have reliable transportation within the OKC metropolitan area.

Education and Experience

Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Physical Requirements

• Administrative assistants must be able to operate a personal computer for long periods of time.
• Administrative assistants must be able to carry equipment or supplies of up to 25 pounds.

Special Requirements

• Administrative assistants must be able to handle confidential work.

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive

  Apply for this role

  Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.

  Apply Now →Generate Application Kit

  Free account required — sign up in 30s

  Report an issue

  Company

  Oklahoma State Government

  View company profile →