Administrative Assistant, Rodeo Renewable Energy Complex

Phillips 66 & YOU - Together we can fuel the future

 

 

The Administrative Assistant is responsible for providing the Maintenance department with administrative, timekeeping, procurement, and cost controls support.
 

What You'll Do

• Support the Maintenance work process and budget cost control through various tasks and activities.
• Ensure work orders, requisitions and purchase orders are coded to appropriate cost categories consistent with corporate guidance.
• Build, maintain, and distribute various expense and activity reports.
• Support the development and updating of annual maintenance budget and control tools.
• Create work orders, material, and service requisitions as necessary.
• Perform Workforce timekeeping and scheduling administrative duties including prior days’ time and code entry, ancillary document processing, and approval for payroll.
• Approve contractor time in ECM (Track) and reconcile daily work force report against ECM.
• Coordinate Document Retention Management for Maintenance Department.
• Demonstrate knowledge of organization, document retention policy, business procedures and practices.
• Update Maintenance internal website(s), SharePoint, and Livelink sites.
• Handle business-related issues to ensure minimum disruption of daily business; provide information to others.
• Support rental equipment requests and cost allocations.
• Schedule meetings, make catering arrangements, and facilitate award celebrations as needed.
• Manage individual and group email and calendars as needed.
• Maintain databases, manage office supply inventory, answer incoming phone calls, and take meeting minutes.
• Assist in travel arrangements and use online personal logistics system to make reservations as needed.
• Provide timely, accurate, and professional resolution to many inquiries and requests.
• Assess and adjust to changing priorities while simultaneously handling numerous ongoing project activities.
• Identify and proactively address tasks outside normal job scope to improve processes.
• Print work orders and prepare job folders for P66 craft and contractors daily.
• Other administrative tasks to support as assigned.

 
What You'll Bring - Required

• Legally authorized to work in the job posting country.
• High School Diploma or GED equivalent. 
• Must have valid driver’s license
• 3 or more years of administrative assistant experience in industrial setting or other relevant industry
• Intermediate level of proficiency with Microsoft applications (performing the skill with limited assistance), with emphasis in Excel and PowerPoint applications.
• Willing and able to obtain a Transportation Worker Identification Card (TWIC). Information can be found at https://www.tsa.gov/twic
• Must be willing and able, with or without reasonable accommodation, to comply with the following:
  
  • To lift up to 25 pounds
  • Occasional on-call duties.
  • Work extended hours, which may include evenings, weekends, and holidays.
  • To maintain face daily so that a respirator/face mask can seal properly (some examples include being free of facial hair and/or clean shaven)
     

What Makes You Stand Out - Preferred

• Intermediate level of proficiency with SAP application.
• Intermediate level of proficiency with Workforce application.
• Excellent communications and interpersonal skills.
• Strong organization skills and independently capable of setting and sorting out priorities.
• Ability to work well under pressure and changing priorities.
• Ability to maintain confidential information and manage legal hold orders.
• Strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work.
• Ability to manage small projects from start to finish with minimal direction.

 

Compensation Range 

This position has a base salary range of $73,500 – $89,870.

 

At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role’s requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.

 

The Rodeo Renewable Energy Complex is a state-of-the-art facility