Administrative Support Specialist

Barbaricum is a rapidly growing government contractor providing leading-edge support to federal customers, with a particular focus on Defense and National Security mission sets. We leverage more than 14 years of support to stakeholders across the federal government, with established and growing capabilities across Intelligence, Analytics, Engineering, Mission Support, and Communications disciplines. Founded in 2008, our mission is to transform the way our customers approach constantly changing and complex problem sets by bringing to bear the latest in technology and the highest caliber of talent.   Headquartered in Washington, DC's historic Dupont Circle neighborhood, Barbaricum also has a corporate presence in Tampa, FL and Dayton, OH, with team members across the United States and around the world. As a leader in our space, we partner with firms in the private sector, academic institutions, and industry associations with a goal of continually building our expertise and capabilities for the benefit of our employees and the customers we support. Through all of this, we have built a vibrant corporate culture diverse in expertise and perspectives with a focus on collaboration and innovation. Our teams are at the frontier of the Nation's most complex and rewarding challenges. Join us.  
Barbaricum is seeking an Administration Support Specialist to provide support to the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E), located at Mark Center in Alexandria, VA. This individual will support the Deputy Chief Technology Officer for Science and Technology (DCTO(S&T) senior executives, and have knowledge and experience in management, international relations, international security, and foreign affairs.  

Responsibilities

• Provide administrative support for meetings, correspondence, and gathering background information to support senior officials’ attendance at international meetings.
• Maintain senior executive calendars and coordinate the daily activities and travel schedules to resolve conflicting priorities and requirements and ensure support for attendance at high profile meetings.
• Serve as the interface with the public whenever there are inquiries concerning the office, including the greeting of high-level officials.
• Process incoming mail, including e-mail and facsimile, and route correspondence to the appropriate individual in the office for response and action.
• Maintain accountability of files and correspondence in the office, both in electronic and in paper form.
• Coordinates schedules with the travel coordinator to ensure Official Government Travel is prepared as needed and assist as a backup to the DCTO(S&T) travel coordinator and be familiar with Defense Travel System (DTS) and Official Government Travel Regulations.
• Provide backup support duties for coordinating Special Compartmental Information Facility (SCIF) Management and Correspondence Control.
• Monitor the correspondence and task management system database such as Correspondence and Task Management System (CATMS) to ensure all taskers are reviewed, routed, and submitted on time.

Qualifications

• Active DoD TS/SCI Clearance
• Bachelor’s Degree
• 5 years recent and relevant work experience
• Proficient written and oral communication skills and MS Office Suite

Additional Information
For more information about Barbaricum, please visit our website at www.barbaricum.com.  We will contact candidates directly to schedule interviews.  No phone calls please.