Scheduled Hours

40

Position Summary

The Department of Anesthesiology seeks an Administrative Assistant to provide administrative support for multiple Division Chiefs and their respective divisions. This position supports the coordination of division activities, faculty initiatives, and day-to-day administrative functions within the department. The Administrative Assistant will work closely with division leadership, faculty, and departmental staff to ensure efficient communication, scheduling, and organization of division operations.

This position provides support to the Division Chiefs for the Cardiothoracic, Regional and Ambulatory, Progress West Hospital, Barnes-Jewish West County Hospital, and Missouri Baptist Medical Center divisions.

An ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced academic medical environment.

Job Description

Primary Duties & Responsibilities:

• Provides administrative support to six Division Chiefs and assists with coordination of division activities and faculty initiatives. Maintains calendars and scheduling for meetings, conferences, and division-related events.

• Provides logistical support and preparation for division meetings, including preparation of materials and distribution of information to faculty and staff. Serves as a point of contact for division communications with faculty, trainees, staff, and departmental leadership.

• Assists with preparation and organization of reports, presentations, and other administrative materials.

• Maintains division office spaces and assists with office supply inventory and coordinates purchase of supplies as needed.

• Maintains organized records and tracks division-related information and documentation as needed, which may include contact information, directories, departmental lists, email lists and databases. 

• Supports division projects and initiatives as assigned by Division Chiefs or departmental leadership.

• Assists with special projects and departmental initiatives as needed.

• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Literacy, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Teamwork, Working Independently, Written Communication

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the