Senior Administrative Assistant

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Title: Senior Administrative Assistant

Job Description

The Senior Administrative Assistant will support business operations by implementing and executing administrative processes that ensure the smooth functioning of the office. This role provides logistical, clerical, and operational assistance including managing schedules, handling correspondence, supporting internal inquiries, and ensuring a professional and organized work environment. The individual will also contribute to continuous improvement efforts across administrative functions to enhance effectiveness and efficiency in line with company policies and office needs.

Key Responsibilities

• Implement and execute administrative and secretarial programs and policies that support day-to-day business operations.

• Manage documentation, scheduling, mail handling, travel arrangements, meeting coordination, and general administrative support.

• Operate office equipment, manage supplies, and liaise with outsourced service providers to ensure facility needs are met.

• Greet and direct visitors, manage telephone/switchboard reception, and handle general inquiries professionally.

• Assist with the preparation of reports and internal communications as needed.

• Maintain accurate records and data entry tasks to support team operations.

• Participate in administrative process improvements and help drive change initiatives for better service delivery.

• Collaborate with colleagues across departments to ensure alignment and seamless execution of administrative services.

Preferred Skills and Qualifications

• Education: Bachelor’s Degree or equivalent experience/qualification.

• Experience: 3-5 years of professional administrative experience.

• Strong organizational and multitasking abilities with attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Professional demeanor and customer-service mindset.

• Ability to follow established procedures while adapting to new tasks or systems.

• Self-motivated, reliable, and able to work independently under supervision.

• Strong interpersonal skills with the ability to build effective relationships within the team and across functions.

• Willingness to support change management and continuous improvement initiatives.

About The Compensation:

The base salary range for this role is determined based on several factors. These include but are not limited to job accountabilities; skill sets; experience and training; certifications; work location; competitive market rates and other business needs. At Galderma, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a unique combination of factors for each role. A reasonable estimate of the hiring range for this role is $73,000-$92,000.