Administrative Assistant II - Human Resources

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:

• Advance Airport Development
• Transform the Customer Experience
• Optimize Ongoing Business
• Cultivating Our Culture

Here, you’ll find a workplace culture that thrives on diversity and is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

• Location:  The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.
• Work Schedule: This position is on-site Monday – Friday between the core business hours of 8am – 5pm.
• Salary: The hiring salary for the Administrative Assistant is starting at $57,800 annually. The full pay range for the Administrative Assistant is $49,402 to $79,042.
• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), annual employer funded Lifestyle Spending Account which you can use to invest in your personal development and growth activities, parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan, 457 defined contribution plan, and more!
• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.
• Application Deadline: October 22, 2024, applications will be reviewed after this date.

About the Job:

The Human Resources (HR) Department is looking for a highly organized individual with demonstrated administrative support and customer service skills in an Administrative Assistant II role. The ideal candidate will provide a range of administrative support for the HR Department while making an impact by creating a positive and welcoming environment for our customers.

What You’ll Do:

1. Schedule and organize meetings with internal and external stakeholders; review contracts, agreements, and amendments for completeness and route for signature; compose, format, and review presentations, correspondence and other documents as requested; serve as the primary back-up for the front desk receptionist to greet visitors, answer phone calls regarding the San Diego International Airport, and sort and distribute Airport Authority mail

2. Work closely with internal departments to complete projects and tasks efficiently. Review invoices for accuracy and process check requests for payment. Handle monthly accounting accruals for the department and serve as the Purchasing Card (P-Card) holder for non-routine business purchases.

3. Assists with scheduling travel and processing travel reimbursement requests; prepares and routes agendas, materials, and packets for Board and Committee presentations.

4. Responds to requests for information from the public and internal departments and routes to the appropriate staff. Reviews and routes incoming correspondence.

5. Serves as the department’s records coordinator; ensures electronic documents are filed appropriately per the Authority’s records retention policy; may assist with compiling information for public records requests of the department.

6. Coordinates work orders for repairs, upgrades, and modifications to Authority facilities or equipment with other departments or vendors; maintains payment records for contracted services; maintains inventory and orders office supplies.

The Skills We Are Looking For:

1. Judgement & Decision Making: Ability to exercise discretion and good judgement when dealing with highly sensitive, confidential, and complex situations; when conducting transactions with other departments, vendors, and the public. Solving non-