Fiscal Assistant III

Classification Title:

Fiscal Assistant III

Job Description:

This position will perform a variety of clerical and fiscal accounting tasks related to payroll, effort reporting, accounts reconciliation, and more. The duties will include:

Payroll, effort:

• Responsible for all payroll distributions of the department (including the initial missing distribution), retros, and cross-funding for department
• Function as departmental liaison by providing account information to outside departments for cross-funding
• Responsible for coordination and input of the annual payments for department
• Process journal entries as needed

Accounts reconciliations:

• Responsible for the accurate and periodical maintenance and reconciliation of the Institute, Department overhead accounts
• Provide feedback as needed at the monthly grant reconciliation meetings with PIs, division managers and grants specialists
• Participate at the fiscal year-end close out as needed along with the senior fiscal administrators of the department.

Financial processes:

• Responsible with the oversight and input of  the participant payment process
• Process invoices for payment. Verify items and services have been received. Enter requisitions into myUFMarketplace. Research Purchase orders and invoices for Vendors and Staff as needed. Monitors and approves orders in MyUF Marketplace.

Miscellaneous administrative tasks:

• May provide the grants team budget information as needed .
• Back up for travel and purchasing (Would be responsible for all travel and PCard)
• Gather required invoices and packing slips for PCard charges and get chartfield information to enter into
• UFGO. Scan backup into system and file in Share Drive. Enter Travel Authorizations for PI and staff as needed. Request the information required for the travel. Enter expense sheets when employees return from travel. Work with employees and gather all receipts and conference information required for
• submission.
• Backup for receptionist, assist with other Clinical Research and Department related activities as needed
• Back up for the monthly port and phone charges.

Other duties as needed

Expected Salary:

$20.47 - $24.65 hourly. Commensurate with experience 

Minimum Requirements:

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications: Experience with the duties listed is preferred: payroll distribution, effort reporting, accounts reconciliation, travel, purchasing, research participants payment processes. Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume, and the names and contact information of minimum 3 professional references. 

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This requisition has been reposted. All previous applicants are still under review and need not reapply. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No