Scheduled Hours

37.5

Position Summary

This role serves as administrative support for the Program in Public Health & Society working with the faculty, staff, and students in the unit as well as with constituents across the university, with the goal of providing support to help grow the program and enable teaching and student development to flourish.

Job Description

Primary Duties & Responsibilities:

Curriculum/Student Support

• Works with Director of Undergraduate Studies and academic coordinator to implement semester course offerings.
• Maintains course listing data and manages course sections in Workday.
• Assists with Workday training and problem-solving.
• Assists faculty with special classroom requests and needs (e.g. A/V) and grade submission, ensure book orders.
• Maintains student records in coordination with registrar and college dean’s office.
  • Undergraduate:
    • Partners with academic coordinator in efforts to build community among undergraduate population.
    • Assists with development of student-focused events.

Web/Communication

• Maintains and regularly updates content on program website.
• Curates stories for website and promotional materials.
• Assists with program newsletters, brochures, publications, and social media.
• Works with A&S Computing and A&S Communications on technology and strategies.
• Maintains program information in course catalogs and school informational resources (e.g. Bulletin).
• Works with other academic departments and programs to share information and coordinate activities.

Event Planning

• Plans and administers all aspects of special events for the program (seminars, conferences, receptions and ceremonies, guest lectures, etc.), including itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food service, etc.

Human Resources/Personnel

• Coordinates job postings for internal student hires in Handshake, including graduate student TAs.
• Manages offer letters, and liaises with HR cluster support.
• Provides support for faculty searches, including all required scheduling and paperwork for faculty.
• Assists chairs with faculty promotion cases, including coordination of correspondence and compilation of dossiers.
• Assists with adjunct appointments and reappointments.

General Office Support

• Provides clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, schedule common spaces.
• Maintains department files and records.
• Orders office supplies and maintains required inventories.

Faculty Support

• Provides support for directors and faculty regarding scheduling, travel, and administrative office support.
• Arranges and supports faculty meetings.
• Supports faculty searches, hiring, and promotions.

Accounting/Financial

• Access to a program credit card for program purchases (events, office supplies, printing, promotions) and will also be responsible for creating expense reports and liaising with FIN cluster to assist with faculty purchases and expense reports.

Facilities

• Liaison to Facilities, Computing, and Housekeeping.
• Oversees plans for office design and placement.

Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high