Lead Administrative Assistant - Diabetes, Endocrinology & Rheumatology

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

DE/RH Admin Core

Job Summary:

Serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Serves as a liaison with internal/external groups.

Department Summary:

The Division of Diabetes, Endocrinology and Metabolism has a rich tradition of clinical, investigative and training excellence. With over 70 faculty and staff members, the division participates in a wide range of clinical programs and clinical and basic science research. Training the next generation of physicians and scientists is one of our main missions and involves programs in Endocrinology and Obesity Medicine, as well as funded T32 and T35 training programs.

The Division of Rheumatology and Immunology at Vanderbilt University Medical Center (VUMC) is strongly committed to core Medical Center and Department of Medicine missions in clinical care, education and research that benefit patients with systemic autoimmune and musculoskeletal disorders.

Supporting these missions are our faculty, which consists of leading researchers, clinicians, and educators. We offer comprehensive clinical care for those with rheumatic and autoimmune diseases.

Rheumatic diseases affect the joints, muscles, and bones. Arthritis can cause pain, swelling, stiffness, deformities, and functional impairment. Systemic autoimmune diseases can involve almost any organ system and the division has established exceptional multidisciplinary collaborations across Vanderbilt that add their expertise to our care teams. We provide multidisciplinary care for patients with systemic autoimmune diseases in specialized centers that incorporate research within the clinical setting.

The clinical activities of the division include ambulatory care at VUMC, the Nashville Veterans Affairs Medical Center, Nashville General Hospital, and clinics in Davidson and surrounding counties. We also provide comprehensive in-patient consultation services.

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KEY RESPONSIBILITIES
• Performs key administrative functions which may include serving as representative of the organizational area.
• Proactively facilitates and manages administrative functions.
• Supports and coordinates area initiatives.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Analyzes and prepares budgetary data.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Analytical Skills (Novice): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
• Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedur