Senior Associate, Administrative Services - Hybrid

Job Description

Our greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality. 

This Sr. Associate, Administrative Services position is based in Rahway, NJ as a part of Global Project and Alliance Management (GPAM) function which sits in the R&D organization at our company (known as our Research and Development Division). Our GPAM mission is to drive pipeline progression as enterprise leaders through organizational alignment and integrated planning and execution across our Research and Development Division functions and key enterprise stakeholders across our Manufacturing Division and our Human Health Division.

Under the guidance of the Executive Director, Head of our Research and Development Division GPAM Project Management Office (PMO), the core responsibilities for this position include and are not limited to the following:

• General administrative duties for one or more Executive Directors

• Providing administrative support to drug development projects.

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Work priorities and activities are reviewed with little supervision.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.

• Schedules complex, multi-leg and international travel

• Supports the use of Team Sites and potentially other collaboration software

• Communication Skills must be at a level to effectively interact with our company's executives and internal/external clients both on-site and remotely to maintain workflow.

• May coordinate special projects within the division/area.

Education:

• Required:  High School Diploma

• Preferred:  Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:  

• Minimum of (8) years Administrative Assistant experience

• Minimum of (3) years Executive Administrative experience supporting senior executives  (Sr. Director, Executive Director, VP or above) 

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

• SAP experience processing:  Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP  

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel

• Demonstrated experience with processing of Visas/Passports. 

• Advanced secretarial/clerical abilities with a history of high performance

• Documented experience as a strong performer in current and past positions 

• Ability to handle and prioritize a large number of simultaneous assignments

• Experience with event planning and coordination 

• Extraordinary attention to detail

• Demonstrated ability to be proactive and collaborative

• Outstanding communication and people skills

• Experience with financial and budget tasks

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

$81,100-$127,500

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.

#MSJR

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Ou