Alumnae Relations Office Assistant- Temporary

Office: Alumnae Relations

Reports to: Senior Director of Alumnae Relations

Work Period: immediately through May 1, 2025

Hours: part-time (25-30 hrs)

Overtime: Non-Exempt

Job Grade: N/A

General Summary: supports the Alumnae Relations team by managing class news submissions, coordinating event registrations, and providing general administrative support. This role is crucial in ensuring the smooth execution of alumnae engagement efforts, including the upcoming Alumnae Weekend.

Essential Job Functions:

1. Oversees the collection and coordination of Class News for the Summer 2025 issue of Agnes Scott The Magazine, working with approximately 75 volunteers and handling multiple rounds of edits.
2. Manages Alumnae Weekend registrations using the Blackbaud Net Community platform.
3. Responds to general inquiries via phone and email.
4. Assists in the planning and on-site coordination of Alumnae Weekend, including event setup, volunteer coordination, nametag distribution, and registration desk management.
5. Be available for required hours during Alumnae Weekend:
   • Thursday, April 24: 8 a.m. - 6 p.m.
   • Friday, April 25: 8 a.m. - 11 p.m.
   • Saturday, April 26: 8 a.m. - 11 p.m.

REQUIREMENTS

Education: High School Diploma required

Knowledge/Skills/Abilities:

• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with event planning and/or administrative coordination preferred.
• Familiarity with Blackbaud Net Community platform is a plus.

PHYSICAL DEMANDS

Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office.

DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

APPLICATION PROCESS
Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please.

EEO
Agnes Scott College does not discriminate on the basis of, race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity and gender expression or any other characteristic protected by law in its employment. Agnes Scott College has a strong commitment to diversity and urges members of underrepresented groups to apply.

Health & Safety Measures

All persons hired by Agnes Scott College must submit proof of COVID-19 vaccination prior to starting employment unless they have been granted an exemption based upon a medical or religious reason.