Executive Assistant

Does this position interest you? You should apply – even if you don’t match every single requirement! We're known as an auto glass company. That's the focus of what we do. But beyond the glass, we're so much more. We'll help you build a fulfilling career and encourage you to have a life. Let us be the best place you'll ever work.

A Brief Overview

The onsite Executive Assistant will manage calendars, handle confidential information with discretion, schedule complex travel arrangements, plan and coordinate meetings, and perform special projects as assigned. The role requires understanding the business and the demands of different parties to be a key partner in providing proactive administrative support. 

This position is located onsite 5 days per week at the Safelite headquarters in Columbus, OH. 

What you will do 

• Filters, organizes and prioritizes a large volume of communications for the executive such as written correspondence, virtual meetings and phone calls. 

• Drafts and creates general correspondences, PowerPoint presentations, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. 

• Acts as a liaison with other departments and outside organizations, including senior leaders such as CEOs, presidents, and vice presidents to proactively coordinate calendars and anticipate future needs based on changes in the business. Handles confidential and non-routine information using good judgement and explains company policies and procedures when required. 

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the senior leadership team member and as requested by other members of the departmental leadership team, including managing travel planning for domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination for multiple travelers. 

• Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating communications and events. 

• Maintains strong understanding of the business to anticipate needs of the executive and continuously identify conflicts, mitigate problems and improve efficiency. 

• Performs other duties as assigned 

• Complies with all policies and standards 

What you will need 

• Ability to work onsite 5 days per week in Columbus, OH  

• Bachelor's Degree or equivalent experience 

• 4-6 years executive administration experience required 

• Experience supporting a legal function preferred 

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