Vice President Facilities

SUMMARY:

The Vice President Facilities is responsible for overseeing all the maintenance and management of the Facilities operation activities and initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission statement.

• Responsible for keeping property and building well-maintained. 
• Interfaces with outside services (utilities etc.) and agencies.
• Review and approve all operating procedures and plans of all functional areas and ensure they are implemented.
• Monitor all departmental expenditures for budget compliance and/or revision.
• Ensure that all work performed by Facilities staff is properly inspected and approved.
• Maintain recorded ledgers, work orders and schedules for all projects executed by the Facilities Department.
• Oversee and verify work performed by all construction contractors on the Reservation.
• Anticipate potential issues with all facility assets and assign staff to address.
• Maintain all as built drawing/blueprint files of all facilities.
• Maintain an inventory log of all equipment, supplies and vehicles assign to the Department of Facilities.
• Implement a prevented maintenance program to ensure equipment is functional and meets industry standard lifespan.
• Schedule and coordinate routine maintenance walkthroughs of the entire facility. 

• Develop realistic, profitable plans for all areas under span of control.
• Inspect buildings and office areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, location, and size.
• Compute square footage available for each member of staff to determine whether minimum space restrictions can be met.
• Review the layout, showing location of furniture, equipment, doorways, electrical and telephone outlets, and other facilities.
• Oversee property and building and maintenance according to established standards of quality.
• Establish work measurement programs and analyze work samples to develop standards for labor utilization.
• Interpret specifications and company policies to subordinates and/or contractors and enforce safety regulations.
• Perform emergency repairs.
• Ability to design, develop and implement Policies and Procedures manuals for the department.
• Ability to read and interpret blue-prints, and develop employees to follow blue print instructions.
• Maintain excellent communications with all Directors and Managers.
• Develops and implements approved departmental policies and procedures.
• Responsible for all necessary record keeping.
• Comprehensive understanding of forecasting, budgeting, scheduling, productivity, inventory controls (if applicable), P&L analysis, and cost controls.
• Ensure the budget for the department is monitored and adhered to by implementing effective processes and procedures.
• Prepare necessary data for the budget in area of responsibility; project annual costs and monitor actual results; take corrective action where necessary.
• Keep abreast of competitive changes including industry trends and local competitive set.
• Develop, maintain and nurture a positive work environment.