Accounts Payable Clerk

The Natural History Museums of Los Angeles County (NHMLAC) include the Natural History Museum in Exposition Park, La Brea Tar Pits in Hancock Park, and the William S. Hart Museum in Newhall. They operate under the collective vision to inspire wonder, discovery, and responsibility for our natural and cultural worlds. The museums hold one of the world’s most extensive and valuable collections of natural and cultural history—more than 35 million objects—used for groundbreaking scientific and historical research, and community engagement. From NHM’s opening in 1913 as the very first museum in Los Angeles, the organization has entered an exciting new era of transformation with building projects and campaigns, exhibitions, community outreach and impactful audience engagement.

NHMLAC’s values—adventurous, inclusive, authentic, and intentional—guide our work and visitor experience, committing us to foster a welcoming, safe and respectful workplace environment where innovation and collaboration thrive and every team member can contribute their unique perspectives to advance our mission. NHMLAC seeks candidates who are aligned with our values and priorities, and are passionate about connecting science with the vibrant and diverse communities we serve throughout Los Angeles.

The NHMLAC is seeking an Accounts Payable Clerk for our Finance department.  The Accounts Payable Clerk is responsible for timely processing invoices while ensuring accuracy, budget verification, routing for approval, importing transactions, scheduling and clearing payments. Maintenance of Accounts Payable account records. Liaise department purchasers and external vendors through the procurement cycle. Assist the finance team in month-end-close procedures, schedules during tax and audit session filing (physical and digital), data entry, reconciling balance sheet accounts, and reporting and presentation preparation as directed. Reports to the Accounts Payable Supervisor.

Responsibilities for this position include, but are not limited to:

• Audit invoices against vendor payee profile for account detail accuracy, verify budget allowance and encumbrances, research discrepancies, prepare payment requests and check register list for presentation to Controller and CFO

• Processes vendor invoices, two way matching them to any corresponding PO, through proper coding and in matching time period

• Reviews employee expense reports, out of pocket and through Museum issued credit cards

• Assists with maintaining Chrome River Emburse (procurement) system to ensure proper expense approval mapping, and troubleshoot any stuck items for reassignment as needed

• Performs data manipulation between exports and imports of fully approved transactions between the procurement, FTP, and accounting system for supervisor review and posting

• Performs timely check runs bi-weekly basis or as needed and adhering to all internal controls and protocols to import scheduled 360 Bill Pay, NACHA (EFTs), ACH and wire transfers

• Maintains Accounts Payable inbox including retrievable of invoices, responding to inquiries from employees and vendors, and research the status of accounts payable transactions

• Assists with maintaining vendor database in both MIP and Chrome River, and ensures vendor information are current in systems including W-8, W-9’s

• Assists with preparing quarterly Sales and Use Tax and annual 1099 filing

• Chrome River Expense Management and Analysis:

• Prepare credit card expenses for the Finance Dept. credit cards and tracking submission of agency wide credit card expenses (including reconciling other agency credit cards Smart & Final, Lowes, Home Depot, Voya)

• Identify outstanding personnel credit card Expense claims at monthly cut-off to report status

This position has the following requirements: 

• 1-2 years of accounting experience and at least one of the following:

• Bachelor's degree with accounting major or emphasis (preferred)