Administrative Assistant - Easton, PA

 

Job ID:  498038

 

Oldcastle APG, a CRH Company, is the leading provider of outdoor living solutions in North America with an award-winning portfolio that enables customers to Live Well Outside. Inspiring endless possibilities with enduring performance, its collection of premier building products create inviting outdoor spaces where people connect, reflect and recharge. The manufacturer’s signature brands include Belgard® and Echelon® hardscape and masonry materials; Barrette Outdoor Living® and MoistureShield® fencing, decking and railing; Sakrete® and Amerimix® packaged concrete and mortar; Techniseal® sands, jointing technologies and surface protectors; PebbleTec® pool finishes; plus popular brands of landscape and gardening materials.     

 

Summary

 

In this role, the administrative assistant will provide high-level administrative support to the Plant Managers of the respective sites.  The person will conduct the role in an effective, confidential and efficient manner, while demonstrating strong customer focus.  Must be able to establish a trusting and cohesive relationship.

 

Essential Duties and Responsibilities

 

• Perform a variety of clerical work involving standardize forms, reports, data and procedures using established instructions/routines
• Prepare simple forms or reports; sort and file documentation
• Maintain historical records by filing documents for multiple sites
• Compose and type routine correspondence
• Organize and maintain file systems, and file correspondence and other records
• Develop and grow internal and external vendor relationships for the purpose of improving the company’s growth
• Conduct research and compile and type statistical reports
• Assist the Plant Manager in the day to day office functions to ensure efficiency
• Process invoices for payment as needed
• Enter job cost components (fuel use, electric use, etc.) daily
• Schedule daily raw material deliveries
• Enter daily raw material deliveries
• Maintain office supply inventories for multiple sites
• Enter production data from multiple sites daily
• Assist in the daily office operations of the plant
• Able to work a flexible starting schedule and/or overtime
• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed
• Communicates with delivery drivers daily
• Issue and process PO’s
• Handle inventory scheduling and reporting
• Answer phone calls

 

Qualifications

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirement listed below are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job.

 

Requirements / Education / Experience

 

• High school diploma or equivalent of at least 1 year of office experience or equivalent combination or education and experience
• Associate degree preferred
• Knowledge of basic office equipment (phone, fax, copier, 10-key)
• Strong Microsoft Office/computer skills
• Excellent verbal and written communication skills
• Ability to communicate with employees, peers, supervisors, vendors and customers in an effective manner
• Must be detail oriented, organized and have problem-solving and reasoning skills
• Ability to perform basic math calculations such as addition, subtraction, multiplication, division and computing rate and ratio
• Ability to apply common sense understanding to carry out written and oral instructions
• Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
• Internal and external customer service oriented
• Ability to work independently
• Flexible team player with ability to manage multiple tasks, adjust to changing priorities and meet deadlines
• Interpersonal and written/verbal communications skills
• Organizational skills
• Independently solving problems/performing liaison activities in a work setting
• Self-starter
• Minimal travel
• Knowledge of ERP systems

 

Physical Requirements

 

• Ability to perform sedentary work, occasional walking, standing squatting and bending required
• Ability to lift up to 10 lbs. and carry small objects and occasionally lift up to 25 lbs
• Prolonged sitting, repetitive use of fingers and hands for typing
• Available to work overtime as necessary
• May be required to work under stressful condit