Legal Assistant III - SES or Legal Assistant IV - SES - 41001027

Requisition No: 815811 

Agency: Office of the Attorney General

Working Title: Legal Assistant III - SES or Legal Assistant IV - SES - 41001027

Position Number: 41001027 

Salary:  $32,760 - $37,800 Annually, commensurate with experience 

Posting Closing Date: 01/20/2024 

 

Legal Assistant III - SES or Legal Assistant IV - SES

 

Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States. 

 

Position Summary: This position is in the Statewide Prosecution Unit.

 

Pay: $32,760 - $37,800 Annually, commensurate with experience

 

Qualifications: The qualified candidate for the Legal Assistant III position must have a high school diploma or equivalency and three (3) years of secretarial/clerical experience.

A two-year degree or certificate in Paralegal Studies or a related field may substitute for two (2) years of the required experience.

 

The Legal Assistant IV must meet the following qualifications: A high school diploma or equivalency and four (4) years of secretarial/clerical experience.

A two-year degree or certificate in Paralegal Studies or a related field may substitute for two (2) years of the required experience.

A minimum of one (1) year of experience must be in a similar position within the Office of the Attorney General, a similar large legal organization, a large corporate entity, or a legal department of a state or federal government agency.

 

Preference may be given to candidates with criminal legal secretarial experience.

 

The Work You Will Do: The Legal Assistant III responsibilities include, but are not limited to the following: 

Legal Case Management: 

• Draft, edit and prepare legal documents under the supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
• Update case management system and notes and assist with data collection and reports.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Maintain internal case dockets and case files.
• Secure supplemental case information.
• Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
• Assist agency law enforcement with scanning documents.
• File exhibits provided by agency law enforcement investigators.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Transcribe dictation as needed.
• May accompany attorneys to court and assist as required. Coordinate meetings, depositions, and or court appearances including space, time, place and notify all participants.
• Assist victims and witnesses.
• Assist with agency law enforcement discovery preparation.
• Generate subpoenas and update case management system from returns.

 

General Administrative: 

• Maintain calendars.
• Entering time into billable hours reports.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Arrange conference calls and meetings.
• Research and prepare reports.
• Receive, scan, and distribute incoming mail.
• Responsible for all administrative activities as required.
• Bilingual employees who are able may be asked to assist in translations as needed.
• Notarize documents as needed if a notary.
• Train lower-level Legal Assistants.
• Serve as an administrative assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative activities.
• Answer questions that may involve the interpretation of policies and procedures.
• Assist in public record responses, invoicing, redacting, and dissemination.
• Coordination of tasks relative to federal habeas litigation.
• Perform any and all duties as required.

 

The Legal Assistant IV will perform the duties described above in addition to:

• Make assignments, schedule hours of work, and provide office coverage by legal assistants.
• Review the work of lower-level employees.

 

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for emp